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AGENDA ITEM REVIEW FORM |
6.E.
Regular City Council Meeting
- Meeting Date:
- 05/25/2022
- Department Head:
- Eulogio Vera
- Submitted By:
- Jorge Perez, Assistant Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the award of a Construction Contract for the East San Luis Community Park County 24th Street Improvements. (Eulogio Vera, Director of Public Works)
SUMMARY:
Staff seeks approval to award a construction contract to the low bidder for the East San Luis Community Park County 24th Street Improvements Project.
For Fiscal Year 2022, the City adopted a $510,870.00 CIP project for execution of the roadway improvements in support of the new East San Luis 20-Acre Community Park, out of which $205,639.00 where budgeted for County 24th Street Improvements.
The project design was completed by James Davey and Associates, Inc. earlier this year, encompassing all work required for the new road improvements, including vertical curb and gutter, concrete flatwork including cross gutters, driveways, sidewalk, sidewalk ramps, and spillways, and pavement. The project also includes water and sewer main service stub outs, miscellaneous pavement marking and signing, and other work incidental to the project.
The city published an invitation for bids for the construction of the East San Luis Community Park County 24th Street Improvements Project on May 13, 2022, with a due date for prospective bids of 3:00 PM on May 23, 2022. On May 23, staff confirmed receipt of bids from two (2) interested bidders, Gutierrez Canales Engineering, PC (GCE) and DPE Construction, Inc. While both bids were responsive to the city’s requirements, staff’s evaluation of bids confirmed that Gutierrez Canales Engineering, PC (GCE) submitted the lowest responsive bid in the total amount of $527,777.37. The Public Works Department recommends council approval to award the contract to Gutierrez Canales Engineering, PC (GCE) at full project scope, noting that construction will commence on/about May 31, 2022, and shall be complete and in place within 45 calendar days from the commencement date.
For Fiscal Year 2022, the City adopted a $510,870.00 CIP project for execution of the roadway improvements in support of the new East San Luis 20-Acre Community Park, out of which $205,639.00 where budgeted for County 24th Street Improvements.
The project design was completed by James Davey and Associates, Inc. earlier this year, encompassing all work required for the new road improvements, including vertical curb and gutter, concrete flatwork including cross gutters, driveways, sidewalk, sidewalk ramps, and spillways, and pavement. The project also includes water and sewer main service stub outs, miscellaneous pavement marking and signing, and other work incidental to the project.
The city published an invitation for bids for the construction of the East San Luis Community Park County 24th Street Improvements Project on May 13, 2022, with a due date for prospective bids of 3:00 PM on May 23, 2022. On May 23, staff confirmed receipt of bids from two (2) interested bidders, Gutierrez Canales Engineering, PC (GCE) and DPE Construction, Inc. While both bids were responsive to the city’s requirements, staff’s evaluation of bids confirmed that Gutierrez Canales Engineering, PC (GCE) submitted the lowest responsive bid in the total amount of $527,777.37. The Public Works Department recommends council approval to award the contract to Gutierrez Canales Engineering, PC (GCE) at full project scope, noting that construction will commence on/about May 31, 2022, and shall be complete and in place within 45 calendar days from the commencement date.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE AWARD OF A CONSTRUCTION CONTRACT FOR THE EAST SAN LUIS COMMUNITY PARK COUNTY 24TH STREET IMPROVEMENTS PROJECT TO GUTIERREZ CANALES ENGINEERING, PC IN THE AMOUNT OF $527,777.37 AND AUTHORIZE THE USE OF FUNDS AS STATED IN THE FISCAL IMPACT OF THIS ITEM.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $527,777.37
- BUDGETED AMOUNT:
- $205,639.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay - Improvement Roads / GL Account #200-210-90010 / $681,790.72
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
For Fiscal Year 2022, the City adopted a $510,870.00 CIP project for execution of the roadway improvements in support of the new East San Luis 20-Acre Community Park, out of which $205,639.00 where budgeted for County 24th Street Improvements. Staff anticipates that 90% of the total project cost could be expended during fiscal year 2022, and staff will budget in fiscal year 2023 for the remaining work to be completed. At this time, Council will approve the use of Capital Outlay - Improvement Roads account funds.