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AGENDA ITEM REVIEW FORM |
2.C.
Work Session
- Meeting Date:
- 10/05/2022
- Department Head:
- Eulogio Vera
- Submitted By:
- Jorge Perez, Assistant Director of Public Works, Public Works Department
Action Requested:
Discussion Item - No Action to be Taken
ITEM:
Discussion and possible directions to staff on any and all matters regarding the budget adjustment for temporary staffing expenses of the annual cleanup campaign. (Jorge Perez, Assistant Director of Public Works)
SUMMARY:
The Department of Public Works and its Solid Waste division are seeking Council approval to transfer funds from the Salaries account to the Contractual Services account in the amount not to exceed $77,000.00 to cover staffing expenses of the annual cleanup campaign. Given the growth of our city, the Department of Public Works, eight (8) temporary positions were approved to be added to the annual cleanup campaign. These eight (8) positions were originally budgeted in the salaries account of the Solid Waste division. In order to fulfill these positions, the Department of Human Resources contracted the services of Hire Quest for temporary labor services, thus, we are hereby requesting Council’s approval to reallocate these funds to Contractual Services and to ratify purchase order #2023-1149. Contracts for employment services are authorized under the City Code section 3.05.080 Professional Services.
RECOMMENDATION / SUGGESTED MOTION:
DISCUSSION AND POSSIBLE DIRECTIONS TO STAFF ONLY, NO ACTION ITEM.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- Not to exceed $77,000.00
- BUDGETED AMOUNT:
- $41,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- See fiscal impact statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Salaries - 320-321-50000 - $209,497.57
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
This expense was originally budgeted as part-time positions under the Salaries line items in the amount of $41,000.00, but staff determined that using a temporary labor service option was the best option moving forward.
Staff also estimates that the expense will be higher than $41,000.00 due to the increase number of hours needed from the temporary workers to cover the cleanup campaign schedule, but not to exceed $77,000.00. Due to the vacancy of a Crew Leader and a Heavy Equipment Operator within the Solid Waste division, there is budget capacity in the Salary line item to cover this expense.
Staff is seeking Council approval to move the following funding to contractual services to cover the temporary labor services expenses for the cleanup campaign.
320-321-50000 $36,000.00
320-321-50005 $35,800.00
320-321-50115 $520.00
320-321-50120 $2,220.00
320-321-50135 $220.00
320-321-50145 $2,240.00
Staff also estimates that the expense will be higher than $41,000.00 due to the increase number of hours needed from the temporary workers to cover the cleanup campaign schedule, but not to exceed $77,000.00. Due to the vacancy of a Crew Leader and a Heavy Equipment Operator within the Solid Waste division, there is budget capacity in the Salary line item to cover this expense.
Staff is seeking Council approval to move the following funding to contractual services to cover the temporary labor services expenses for the cleanup campaign.
320-321-50000 $36,000.00
320-321-50005 $35,800.00
320-321-50115 $520.00
320-321-50120 $2,220.00
320-321-50135 $220.00
320-321-50145 $2,240.00