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AGENDA ITEM REVIEW FORM |
7.E.
Regular City Council Meeting
- Meeting Date:
- 04/12/2023
- Department Head:
- Eulogio Vera
- Submitted By:
- Manuel Hernandez, Project Manager, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the City of San Luis purchasing slurry seal application services from American Pavement Preservation for the application of type 2 slurry seal for Fiscal Year 2022-2023 Spring Pavement Preservation Project. (Manuel Hernandez Public Works Project Manager)
SUMMARY:
In continuance of the Pavement Preservation Program, staff recommends that the city accepts services offered by American Pavement Preservation for a total amount not to exceed $350,000.00. The city would piggyback on a contract that the City of Yuma has in place with American Pavement Preservation, Slurry Seal Service, BID #2020-0000153. The City of Yuma completed the full bidding process for slurry services in 2020 for a 5-year contract, which allows for the cooperative use of the contract. Public Works will comply with the state's cooperative purchasing under A.R.S. §41-2632(2). This request also complies with the San Luis Purchasing Code Section 3.05.090, Cooperative Purchasing.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO ACCEPT THE SERVICES AS PRESENTED FOR THE FISCAL YEAR 2023 SPRING PAVEMENT PRESERVATION PROJECT NOT TO EXCEED $350,000.00, AND APPROVE BUDGET TRANSFER AS PRESENTED IN THE FISCAL IMPACT OF THIS ITEM.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City/HURF
- TOTAL:
- $350,000
- BUDGETED AMOUNT:
- See Fiscal Impact Statement
- AVAILABLE AMOUNT TO TRANSFER:
- See fiscal impact statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Non Capital Projects 200-210-8900/ $95,000.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
We do not have budget to complete purchase of this item. There is only $95,000 budget capacity so we have a $255,000 shortfall. We have budget capacity in Water relating to the Well site 5, project will not be completed this year. We are asking council authorization to do a budget transfer from Water Fund account 300-302-90015 in the amount of $255,000 to HURF account 200-210-89000 to have budget capacity to complete this project.
Attachments
- City of Yuma Bid
- City of Yuma Bid
- City of San Luis Purchasing Agreement
- City of Yuma Purchasing Agreement