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AGENDA ITEM REVIEW FORM |
7.C.
Regular City Council Meeting
- Meeting Date:
- 03/23/2016
- Submitted By:
- Ketie St. Louis, Finance Director, Finance Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding acceptance of proposal for audit services and approval of contract to the highest-scoring proposal by Heinfeld, Meech & Co., PC. (Ketie St. Louis, Finance Director)
SUMMARY:
On February 28th, 2016, the City of San Luis released a Request for Proposals (RFP) (see attachments) soliciting proposals from qualified local firms as well as those listed on the League of Cities website who were able to provide services to a municipality. The City received and scored three (3) proposals.
The evaluation committee comprised of a group of six individuals, two (2) employees from Yuma County, one (1) from City of Yuma, one (1) representative from 1st Bank Yuma, our Public Works Director and the City Finance Director, considered H&M based on the criteria below:
Key considerations:
Heinfeld, Meech & Co., P.C. 532
Henry & Horne, LLP 496
BeachFleischman, P.C. 379
Staff recommends proceeding with contract negotiations with Heinfeld & Meech, the top scorer, to perform the audit this coming fiscal year-end (06/30/2016).
The evaluation committee comprised of a group of six individuals, two (2) employees from Yuma County, one (1) from City of Yuma, one (1) representative from 1st Bank Yuma, our Public Works Director and the City Finance Director, considered H&M based on the criteria below:
Key considerations:
- Firm expertise and key staff experience (35 pts)
- Specific audit approach (35 pts)
- Pricing (20 pts)
- Other service, exceptions and references (10 pts)
Heinfeld, Meech & Co., P.C. 532
Henry & Horne, LLP 496
BeachFleischman, P.C. 379
Staff recommends proceeding with contract negotiations with Heinfeld & Meech, the top scorer, to perform the audit this coming fiscal year-end (06/30/2016).
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO ACCEPT THE AUDIT SERVICES PROPOSAL OF HEINFELD AND MEECH AND AUTHORIZE THE APPROPRIATE STAFF TO TAKE ALL ACTION NECESSARY TO EXECUTE THE CONTRACT WITH HEINFELD & MEECH.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- 57,500.00
- BUDGETED:
- 57,500.00
- AVAILABLE TO TRANSFER:
- N/A
- ACCOUNT #/REMAINING BALANCE:
- 100-120-80002
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Line number 100-120-80002 Audit services will be budgeted FY2016-2017 for the first year of contract.