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AGENDA ITEM REVIEW FORM |
7.A.
Regular City Council Meeting
- Meeting Date:
- 06/28/2023
- Department Head:
- Angel Ramirez
- Submitted By:
- Angel Ramirez, Fire Chief, Fire Department
Action Requested:
Motion
ITEM:
Discussion on any and all matters regarding approval and ratification of Fire Station #2 change orders No. 1-13 in the amount of $78,007.78 for Merrill Development, D & H Electrical and Fergusson Waterworks. (Angel Ramirez, Fire Chief)
SUMMARY:
Merrill Development was awarded the City of San Luis Fire Station #2 contract in the amount of $1,091,088.00 through competitive bidding. Due to engineer design flaws, lack of product information, HIPAA laws compliance, and I.T. strategy design changes, we implemented thirteen change orders totaling the amount of $78,007.78, which is about 7% of the original contract.
The change orders were necessitated by unexpected design flaws, low voltage electrical equipment for a new alerting system, and HIPAA laws compliance that needed to be addressed for the completion of the City of San Luis Fire Station #2. In order for this project to stay on schedule for completion and to avoid a delay in providing faster fire and medical services to the City of San Luis Eastside residents, the change orders were approved by management.
Attached to this agenda item review form is a summary of the thirteen change orders with detail information.
The change orders were necessitated by unexpected design flaws, low voltage electrical equipment for a new alerting system, and HIPAA laws compliance that needed to be addressed for the completion of the City of San Luis Fire Station #2. In order for this project to stay on schedule for completion and to avoid a delay in providing faster fire and medical services to the City of San Luis Eastside residents, the change orders were approved by management.
Attached to this agenda item review form is a summary of the thirteen change orders with detail information.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AND RATIFY THE CHANGE ORDERS ON THE CITY OF SAN LUIS FIRE STATION #2 CONSTRUCTION IN THE AMOUNT OF $78,007.78.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $78,007.78
- BUDGETED AMOUNT:
- See fiscal statement
- AVAILABLE AMOUNT TO TRANSFER:
- See fiscal impact statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 340-341-9000;806-182-90000
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
We budgeted $200,000.00 for new equipment for the new fire station. We completed those purchases, and we have budget capacity to cover the $78,007.78 change order increase. Finance will perform an internal budget transfer to the appropriate accounts if council approves the change order.