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AGENDA ITEM REVIEW FORM

7.I.

Regular City Council Meeting

Meeting Date:: 09/13/2023
Department Head:: Maria Munoz
Submitted By:: Maria Munoz, HR Benefits Coordinator, Human Resources Department

Action Requested:

Motion

ITEM:

Discussion and possible action on any and all matters regarding temporary staffing services through Hire Quest Inc. (Maria Muñoz, HR Analyst)

SUMMARY:

HireQuest Incorporated is a temporary staffing agency that has been in business for over 15 years, offering services in a variety of industries, which includes construction, light industrial, healthcare, hospitality, CDL/non-CDL, and disaster restoration, as well as administrative/clerical, management and executive service industries.

The City of San Luis contracted with HireQuest Inc. on August 11, 2022, to help departments fill in vacancies while regular applicants went through the recruiting and onboarding process. This temporary service has helped several departments tremendously since applicants can be placed within 3 to 5 days from initial request, and employment can be terminated at any time, making this a perfect setting for urgent, time-sensitive, and/or temporary projects. All temporary staff placed within the City of San Luis undergo a background check and drug screening, ensuring our community's and staff's security.

City Departments that have benefited from the placement of temporary staff include Public Works, Economic Development, Planning and Zoning, Fire Department, and Human Resources. This has resulted in an excellent pipeline of candidates as several temporary workers have transitioned into regular positions with the City of San Luis. During the temporary assignment, we have been able to assess their skills and abilities, resulting in a cost-effective way to recruit.

Other local Temporary Staffing Agencies were contacted (Acme Staffing and Elwood Staffing); one was unresponsive, and the other’s terms of agreement were not as attractive as the contract with the current provider.

Given the amounts spent on temporary services last fiscal year, staff would like to secure City Council approval to continue using HireQuest Inc. for temporary staffing services. Therefore, due to some departments already using their services, we would like to request ratification for purchases made to this vendor in the fiscal year 2023 and for Purchase Orders in the fiscal year 2024, numbers 2024-00000083 for Development Services and 2024-00000118 for City Administration, as well as to waive the procurement City Code Section 3.05.010(F) for the reasons presented.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE USE OF HIREQUEST TEMPORARY SERVICES, RATIFY PURCHASE ORDERS FOR FY 2023 AND FY 2024 A STATED IN THIS AGENDA ITEM, AND WAIVE THE PROCUREMENT CITY CODE FOR THE REASONS PRESENTED.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:: Yes
CITY/STATE/FEDERAL FUNDS:: Yes
TOTAL:: See fiscal Impact statement
BUDGETED AMOUNT:: See fiscal Impact statement
AVAILABLE AMOUNT TO TRANSFER:: See fiscal impact statement
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:: See fiscal Impact statement

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

Budget is allocated throughout various departments in GL 80000-Contractual Services, and in other instances there is budget capacity for temporary labor due to vacancies in the organization. Approval of the agreement is subject to budget availability on a case by case basis.

For the items that we are seeking ratification, we confirm budget capacity due to vacancies in both the Development Services and City Administration.

2024-00000083—temp worker, Samantha Villa for Development Services
2024-00000118—temp worker, Ariana Gonzalez for City Administration
Total Expense for FY 22-23 was $154,370.55.

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