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AGENDA ITEM REVIEW FORM

7.F.

Regular City Council Meeting

Meeting Date:: 09/13/2023
Department Head:: Eulogio Vera
Submitted By:: Manuel Hernandez, Project Manager, Public Works Department

Action Requested:

Motion

ITEM:

Discussion and possible action on any and all matters regarding amending professional services with Nicklaus Engineering Incorporated for the bidding assistance, construction administration, and extending the project limits of the County 22^nd Street and 4^th Avenue intersection project. (Manuel Hernandez, Acting Assistant Director of Public Works)

SUMMARY:

On February 22, 2023, the Mayor and City Council approved accepting professional services from Nicklaus Engineering Incorporated for the design of County 22^nd Street and 4^th Avenue intersection improvements. The Mayor and Council approved an initial amount of $44,797.00 for this project. Public Works did not include bidding assistance and construction administration. Since then, the scope of the project has also changed, extending the project limits.

Public Works is now requesting the Mayor and City Council approval for an additional $44,242.00 to add bidding assistance/construction administration ($28,302.00) and extend the project limits ($15,940.00). This purchase falls under the provisions of City Code 3.05.080 Professional Services.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO ACCEPT THE AMENDED PROFESSIONAL SERVICES PROPOSALS FROM NICKLAUS ENGINEERING INCORPORATED, ADDING BIDDING ASSISTANCE, CONSTRUCTION ADMINISTRATION, AND EXTENDING THE PROJECT LIMITS OF THE COUNTY 22^ND STREET AND 4^TH AVENUE INTERSECTION IMPROVEMENT DESIGN IN THE AMOUNT OF $44,242.00.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:: Yes
CITY/STATE/FEDERAL FUNDS:: City and State
TOTAL:: $44,242.00
BUDGETED AMOUNT:: $44,242.00
AVAILABLE AMOUNT TO TRANSFER:: See fiscal impact statement
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:: See fiscal impact statement

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

We budgeted $600,000 for this project in FY 2024. The project is funded $450,000 from HURF Fund, and $150,000 from ARPA funds. For FY 2024 we have not spent down for this project; we have $600,000 available to cover this expense.

Change order No. 1 extending the project limits: $15,940.00 (see attached proposal)
Construction administration and bidding assistance: $28,302.00 (see attached proposal)
Both proposals combined add up to $44,242.00.

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