Discussion and possible action on any and all matters regarding budget transfer and payment ratification on the intersection improvements on County 22nd Street and Sidewinder Road.  (Jorge Perez, Assistant Director of Public Works)

On May 3, 2023, the City of San Luis awarded phase one of the County 22nd Street and Sidewinder Avenue Intersection Improvements Project to DPE Construction Inc., following a formal bidding process. The Department of Public Works had an original budget of $171,212.00 for Fiscal Year 2023 (inclusive of $28,790.00 engineering costs) and a proposed construction schedule that would extend to Fiscal Year 2024, budgeting completion of the project in such year.  Once the contractor was under contract, their project schedule was intended to complete the majority of the work during the summer and enable them to open up the roadway when school started up again.  Staff was in favor of their proposed schedule to reduce the impact on the school and residential traffic, but it did create a shortfall of funding in FY2023. 

The Departments of Finance and Public Works worked together and were able to find funding from Fiscal Year 2023 projects to pay for the portion of the work completed by the contractor before June 30, 2023.  Staff is seeking council approval to process a budget transfer as presented on the fiscal impact of this item and to ratify the payment for the portion of the work completed in Fiscal Year 2023, as initially presented for payment in FY 2024.