 |
AGENDA ITEM REVIEW FORM |
7.B.
Regular City Council Meeting
- Meeting Date:
- 04/10/2024
- Department Head:
- Jenny Torres
- Submitted By:
- Edgar Juarez, Facilities Project Coordinator, Administration, Facilities
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the acceptance and award of a construction contract to DWD Construction for the Finance Wing Reconfiguration Project at City Hall. (Edgar Juarez, Facilities Project Coordinator)
SUMMARY:
The Division of Facilities is seeking Council approval to accept and award a construction contract to DWD Construction, 13461 S Ave B, Yuma, AZ 85365, for the Finance Wing Reconfiguration Project at City Hall. DWD Construction was the only bidder.
The project consists of general construction, plumbing, heating, ventilation, air conditioning, and electrical, as shown in the plans and specifications as prepared by Edais Engineering, Inc. This project is broken down into three sections. The first section involves the addition of three enclosed offices and the removal of the wall going into the old HR section. The second section involves the expansion of the conference room, and the third section involves the addition of a restroom/storage.
The Facilities Division is seeking Council approval of Construction Services from DWD Construction and the contract for this project for the amount of $100,882.02 as permitted under the city's procurement code section 3.05.030 Bidding.
The project consists of general construction, plumbing, heating, ventilation, air conditioning, and electrical, as shown in the plans and specifications as prepared by Edais Engineering, Inc. This project is broken down into three sections. The first section involves the addition of three enclosed offices and the removal of the wall going into the old HR section. The second section involves the expansion of the conference room, and the third section involves the addition of a restroom/storage.
The Facilities Division is seeking Council approval of Construction Services from DWD Construction and the contract for this project for the amount of $100,882.02 as permitted under the city's procurement code section 3.05.030 Bidding.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO AWARD THE CONTRACT TO DWD CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $100,882.02.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $100,882.02
- BUDGETED AMOUNT:
- $80,000
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- City Hall Reconfiguration for East and West Wings GL#100-999-90015
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The adopted budget for this project is $80,000. The total cost for this project is $110,882.02, which includes $10,000 for the design. The remaining $30,882.02 will be used from projects that will not be completed prior to June 30th, 2024, which was approved at the Regular Council meeting held March 27, 2024.
Attachments
- Contract
- Bid Opening Results - Clerks Office
- DWD Construction Bid Documents
- 2024 RFB Documents Finance Wing Reconfiguration Project
- Addendum #1 Finance Wing Reconfiguration Project