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AGENDA ITEM REVIEW FORM

6.D.

Regular City Council Meeting

Meeting Date:: 06/26/2024
Department Head:: Roula Encinas
Submitted By:: Roula Encinas, Acting Director of Finance, Finance Department

Action Requested:

Board of Adjustment
Motion

ITEM:

Discussion and possible action on any and all matters regarding the authorization to reallocate budget funds from approved projects on March 27, 2024, to the partial payment for the APS Utility Re-allocation on Cesar Chavez Boulevard. (Jenny Torres, Acting City Manager)

SUMMARY:

On March 27, 2024, the City Council approved the budget transfer from projects that were originally adopted during the budget processing in the fiscal year 2023-2024 ("FY2024") to projects that we would include in the budget for the fiscal year 2024-2025 ("FY2025"). These were projects that we were able to complete for FY2024 to alleviate the budget for FY2025. However, we have identified the following projects that will not be completed by the end of FY2024 or that have remaining balances after completion.

AZ State Land Acquisition of 18 acres
Downtown Drainage Land Acquisition
City Hall East Wing Design
10th Avenue Design and Construction
Cesar Chavez ROW Acquisition
Cesar Chavez Utility Relocation (Wastewater)

Staff requests authorization from the Mayor and City Council to reallocate $900,040.00 of unspent budgeted funds from these projects to the partial payment for the APS Utility Reallocation Project on Cesar Chavez Boulevard.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE A BUDGET TRANSFER AS STATED IN THE FISCAL IMPACT STATEMENT FOR THE PARTIAL PAYMENT OF $900,040.00 TO APS FOR UTILITY LINE RELOCATION FOR THE CESAR CHAVEZ BOULEVARD IMPROVEMENT PROJECT.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:: Yes
CITY/STATE/FEDERAL FUNDS:: Yes
TOTAL:: $900,040.00
BUDGETED AMOUNT:: See Fiscal Impact Statement
AVAILABLE AMOUNT TO TRANSFER:: See Fiscal Impact Statement
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:: See Fiscal Impact Statement

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

We are requesting the City Council's authorization for a budget transfer from the unspent budget for FY2024 projects to the partial payment for the APS Utility reallocation on Cesar Chavez Blvd as detailed below:

		Debit	Credit
Streets	200-210-90010	900,040.00		APS Utility Re-allocation on Cesar Chavez Blvd.
Admin	100-999-90015		300,000.00	AZ State Land acquisition of 18 acres for City Hall expansion.
Admin	100-999-90015		73,000.00	The Downtown Drainage Land Acquisition project will not be completed.
Admin	100-999-90015		10,000.00	City Hall East Wing Design
Streets	200-210-90010		75,000.00	10th Avenue Design and Construction
Streets	200-210-90010		200,000.00	Cesar Chavez ROW Acquisition
Streets	310-311-90015		242,040.00	Cesar Chavez Utility Relocation
		900,040.00	900,040.00