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AGENDA ITEM REVIEW FORM |
6.A.
Regular City Council Meeting
- Meeting Date:
- 10/09/2024
- Department Head:
- Eulogio Vera
- Submitted By:
- Jorge Perez, Assistant Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the acceptance and award of a construction contract to DPE Construction, Inc. for the construction of the Cesar Chavez Boulevard Sewer Improvements project. (Jorge Perez, Assistant Director of Public Works)
SUMMARY:
The Department of Public Works is seeking Council approval to accept and award a construction contract to DPE Construction, Inc., for the Cesar Chavez Boulevard Sewer Improvements project. DPE Construction, Inc. was the lowest responsible bidder for this project, at $1,406,364.23. Public Works evaluated all bids received in conjunction with its Wastewater Department and its consultant engineer and recommends awarding the contract to DPE Construction, Inc.
The Cesar Chavez Boulevard road improvement project is under design and managed by the Arizona Department of Transportation (ADOT). This project does not include utility improvements. Hence, the city is responsible for accomplishing the necessary utility improvements before the road work begins. The sewer system improvements needed along the corridor have been designed and procured through a formal bid process resulting in DPE Construction, Inc. being the lowest responsible bidder.
The Cesar Chavez Boulevard road improvement project is under design and managed by the Arizona Department of Transportation (ADOT). This project does not include utility improvements. Hence, the city is responsible for accomplishing the necessary utility improvements before the road work begins. The sewer system improvements needed along the corridor have been designed and procured through a formal bid process resulting in DPE Construction, Inc. being the lowest responsible bidder.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO AWARD THE CONTRACT TO DPE CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE CESAR CHAVEZ BLVD. SEWER IMPROVEMENTS PROJECT IN THE AMOUNT OF $1,406,364.23, AND AUTHORIZE THE BUDGET TRANSFERS AS PRESENTED IN THE FISCAL IMPACT OF THIS ITEM.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $1,406,364.23
- BUDGETED AMOUNT:
- $600,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- $860,000.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay/CIP - 310-311-90015 - $4,850,040.33
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
This is a FY25 budgeted item.
Budgeted Amount:
Capital Outlay/CIP - 310-311-90015 - $600,000.00 - Out of which $50,000.00 is being used for engineering services.
Staff is asking Council to approve the following budget transfer to conduct this project:
From Revenue Account 255-210-44000 SRF Street Repairs & Maintenance Grant GL Acct $620,000.00
To Revenue Account 255- 021-44000 SRF ARPA Grant GL Acct $620,000.00
From GL Acct 255-210-90010 Project ID 20250006 Downtown Redevelopment - To Account: 255-021-90052.228; Project: ARPA 09 Cesar Chavez Blvd Wastewater Main Improvements $620,000.00
From GL Acct 310-311-90000 Project ID 2025047 SCADA, Supervisory Control and Data Acquisition - To Account: 310-311-90015; Project 2025045 Cesar Chavez Blvd Wastewater Main Improvements $200,000.00
From GL Acct 310-311-89000 Project ID 2025051 Sewer Manhole Repairs and Replacements Carryover - To Account 310-311-90015 Project 2025045 Cesar Chavez Blvd Wastewater Main Improvements $40,000.00
Budgeted Amount:
Capital Outlay/CIP - 310-311-90015 - $600,000.00 - Out of which $50,000.00 is being used for engineering services.
Staff is asking Council to approve the following budget transfer to conduct this project:
From Revenue Account 255-210-44000 SRF Street Repairs & Maintenance Grant GL Acct $620,000.00
To Revenue Account 255- 021-44000 SRF ARPA Grant GL Acct $620,000.00
From GL Acct 255-210-90010 Project ID 20250006 Downtown Redevelopment - To Account: 255-021-90052.228; Project: ARPA 09 Cesar Chavez Blvd Wastewater Main Improvements $620,000.00
From GL Acct 310-311-90000 Project ID 2025047 SCADA, Supervisory Control and Data Acquisition - To Account: 310-311-90015; Project 2025045 Cesar Chavez Blvd Wastewater Main Improvements $200,000.00
From GL Acct 310-311-89000 Project ID 2025051 Sewer Manhole Repairs and Replacements Carryover - To Account 310-311-90015 Project 2025045 Cesar Chavez Blvd Wastewater Main Improvements $40,000.00