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AGENDA ITEM REVIEW FORM |
2.A.
Work Session
- Meeting Date:
- 05/04/2016
- Department Head:
- Eulogio Vera
- Submitted By:
- Manuel Rojas, Assistant Public Works Director, Public Works Department
Action Requested:
ITEM:
Discussion on any and all matters regarding the purchase of replacement filtration media for Well Site #3, Manganese Treatment System and that the procurement procedures be waived as permitted in Section 36.01(H) of the San Luis City Code. (Manuel Rojas, Assistant Public Works Director)
SUMMARY:
Staff, via in house sampling and monitoring, tracked a lack of performance of LayneOx filtration media. Staff sent the filtration media for testing. The current filtration media at Well Site #3 is exhausted and needs replacement. After contacting three (3) vendors, staff recommends waiving procurement process and proceed with the 2nd lowest bidder, Pureflow Filtration Division, a difference in bids of $584.05.
RECOMMENDATION / SUGGESTED MOTION:
Discussion item only, no action.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- yes
- CITY/STATE/FEDERAL FUNDS:
- Enterprise Funds
- TOTAL:
- $20,490.00
- BUDGETED:
- $0.00
- AVAILABLE TO TRANSFER:
- N/A
- GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
- 300-302-70025 Maintenance/Other-REMAINING BALANCE $25,445.25
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Manganese Filtration Media replacement at Well Site #3 is not a budgeted item for FY16, we are using 300-302-70025 Maintenance/Other funds to replace the exhausted filtration media. System is currently off line, non operational until the media is replaced.