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AGENDA ITEM REVIEW FORM |
6.D.
Regular City Council Meeting
- Meeting Date:
- 10/23/2024
- Department Head:
- Eulogio Vera
- Submitted By:
- Jorge Perez, Assistant Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the payment to Yuma County Water Users' Association for the East Main Canal and Main Drain Improvements. (Eulogio Vera, Director of Public Works)
SUMMARY:
The department of Public Works is working closely with City Administration on the development and towards construction of the Cesar Chavez Blvd. widening improvements. At this stage of the project design, it has been determined that the installation of new pipe towards extending the East Main Canal and new storm drain discharge into the Main Drain are needed improvements. This is happening at the intersection of Cesar Chavez Blvd. and San Luis Plaza Dr., where plans call for a roundabout.
As per the letter received from YCWUA on October 16, 2024, as owners of the above-mentioned facilities, YCWUA have notified us that they are the ones that work on their facilities and in order for the improvements to take place they need an initial payment from the City to cover the materials expense. They will also provide a cost proposal for the labor and construction work related to these improvements, which will be payable to YCWUA as well.
For the aforementioned reasons, YCWUA is being considered a “Sole Source Vendor” for this specific project as allowed by our City Procurement Code 3.05.020. At this time, staff is seeking Mayor and Council approval to move forward with payment to YCWUA for the purchase of materials needed for said improvements.
As per the letter received from YCWUA on October 16, 2024, as owners of the above-mentioned facilities, YCWUA have notified us that they are the ones that work on their facilities and in order for the improvements to take place they need an initial payment from the City to cover the materials expense. They will also provide a cost proposal for the labor and construction work related to these improvements, which will be payable to YCWUA as well.
For the aforementioned reasons, YCWUA is being considered a “Sole Source Vendor” for this specific project as allowed by our City Procurement Code 3.05.020. At this time, staff is seeking Mayor and Council approval to move forward with payment to YCWUA for the purchase of materials needed for said improvements.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PAYMENT TO YUMA COUNTY WATER USERS ASSOCIATION AS AN EXCLUSIVE SERVICE IN THE AMOUNT OF $89,207.40 FOR THE PURCHASE OF MATERIALS NEEDED FOR THE EAST MAIN CANAL AND MAIN DRAIN IMPROVEMENTS.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $89,207.40
- BUDGETED AMOUNT:
- N/A
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Highway User Impact Fees Capital Outlay Improvement Roads 200-860-90010 $1,425,881.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
As presented in this agenda item, this project was not included in the approved FY2025 budget. However, staff proposes using GL account 200-860-90010 Highway User Impact Fees since it supports the widening of Cesar Chavez Blvd. A budget transfer of $89,210.00 will be processed between projects, not between GL accounts, from Project #2025023 Cesar Chavez Boulevard Streetlights to Project #2025058 East Main Canal & Drain Improvements. This ensures funding without increasing the overall budget.