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AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 01/08/2025
- Department Head:
- Adela Cortez
- Submitted By:
- Maria Munoz, HR Benefits Coordinator, Human Resources Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the continuing temporary staffing services through Hire Quest Inc. (Maria Muñoz, Human Resources Analyst)
SUMMARY:
The City of San Luis entered into a contract with HireQuest Inc. on August 11, 2022, to assist various departments in filling vacancies while applicants go through the recruitment and onboarding process. Since then, HireQuest has continued to provide valuable staffing services across different departments’ divisions, including Solid Waste, the Fire Department, and the City Prosecutor’s Office. Their support has been crucial in addressing workforce shortages, meeting departmental needs, and assisting with special projects, such as the Public Works Annual Cleaning Campaign.
In light of the funds spent on temporary staffing services during the previous fiscal year and projecting that this year’s expense might exceed the allowed procurement amount, we are seeking City Council approval to continue utilizing HireQuest Inc. for these services. Additionally, given that some departments have already used their services this fiscal year, we are requesting ratification for purchases made to HireQuest in fiscal year 2024-25, specifically purchase orders 2025-00001797 for Public Works and 2025-00000816 for the City Attorney for the Prosecutor’s support staff. We also request a waiver of the procurement requirements outlined in City Code Section 3.05.010(F) for the reasons stated above.
In light of the funds spent on temporary staffing services during the previous fiscal year and projecting that this year’s expense might exceed the allowed procurement amount, we are seeking City Council approval to continue utilizing HireQuest Inc. for these services. Additionally, given that some departments have already used their services this fiscal year, we are requesting ratification for purchases made to HireQuest in fiscal year 2024-25, specifically purchase orders 2025-00001797 for Public Works and 2025-00000816 for the City Attorney for the Prosecutor’s support staff. We also request a waiver of the procurement requirements outlined in City Code Section 3.05.010(F) for the reasons stated above.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE USE OF HIREQUEST TEMPORARY SERVICES, RATIFY PURCHASE ORDERS FOR THE FISCAL YEAR 2025 DESCRIBED IN THIS AGENDA ITEM WITH ITS ATTACHMENTS, AND WAIVE FORMAL PURCHASE PROCEDURE UNDER CITY CODE § 3.05.020(F) FOR THE REASONS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- Yes
- TOTAL:
- See fiscal Impact statement
- BUDGETED AMOUNT:
- See fiscal Impact statement
- AVAILABLE AMOUNT TO TRANSFER:
- See fiscal Impact statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- See fiscal Impact statement
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The budget is allocated throughout various departments in GL 80000-Contractual Services, and in other instances, there is budget capacity for temporary labor due to organizational vacancies. Approval of the agreement is subject to budget availability on a case-by-case basis.
For the items that we are seeking ratification, we confirm budget capacity due to a vacancy in the City Prosecutor's division and Public Works - Solid Waste Division's Annual Cleaning Campaign project.
For the items that we are seeking ratification, we confirm budget capacity due to a vacancy in the City Prosecutor's division and Public Works - Solid Waste Division's Annual Cleaning Campaign project.
- 2025-00001797— Six temporary workers
- 2025-00000816— Paralegal temporary assistance
- Total Expense for FY 23-24 was $88,066.35.