Discussion and possible action on any and all matters regarding the authorization to purchase fabrication of a shelter for the essential protection of communication and radio repeater equipment as part of radio service for first responders.  (Fernando Corona, IT Manager)

The Information Technology Division is seeking approval to begin the planning and construction of a 16-by-17-foot concrete shelter. The shelter will be procured through the National Association of State Procurement Officials ("NASPO") State Contract with Sabre Industries, who has provided a quote for the planning, design, and construction of the 16 by 17-foot shelter at a total cost of $336,917.10. The shelter will include a power generator, ventilation and air conditioning (HVAC) system, six network racks, door access control, lighting, and other items necessary to safeguard the radio repeater and networking equipment.
 
The entire process, including planning, design, and construction, will take 34 weeks. To make sure the shelter is ready by October, we would like to ask for approval to place the order as soon as possible to accommodate the scheduled installation of the new radio repeater produced by the Yuma Regional Communication System (YRCS) and planned for installation in the fiscal year 2026

We are seeking approval to utilize $39,000.00 in Arizona Department of Emergency and Military Affairs Border Security Force ("AZ DEMA BSF") Grant funds and $297,917.10 from the fiscal year 2026 general funds, as the project is anticipated to be completed by October 2026. The shelter will provide essential protection for communication equipment, including the radio repeater, critical for improving radio communications for San Luis Public Safety first responders. The shelter procurement will be made through the National Association of State Procurement Officials ("NASPO") State Contract with Sabre Industries, which has provided a quote for the necessary structure at $336,917.10.