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AGENDA ITEM REVIEW FORM |
6.C.
Regular City Council Meeting
- Meeting Date:
- 02/26/2025
- Department Head:
- Eulogio Vera
- Submitted By:
- Jorge Perez, Assistant Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the acceptance and award of a pre-construction services contract to MGC Contractors, Inc. for the pre-construction/design phase of the West Wastewater Treatment Plant Expansion project. (Jorge Perez, Assistant Director of Public Works)
SUMMARY:
Background
The City of San Luis is in need of expanding its West Wastewater Treatment Plant facility to increase its treatment capacity from 1.5 million gallons per day to 3.0 million gallons per day. Said improvements also provide an opportunity to address other limitations at the facility and lack of redundancy in critical areas. From the early stages of planning, it was determined that this project was to be approached utilizing the Construction Manager at Risk (CMAR) delivery method.
The City of San Luis previously conducted a request for qualifications process to hire a design consultant, from which Pacific Advanced Civil Engineers (PACE) resulted in the awarded firm. At this time, the City of San Luis conducted a request for qualifications process, now to select a construction manager at risk (CMAR/Contractor). Four interested firms submitted a statement of qualifications. Only three firms were shortlisted and given an interview based on said statement of qualifications. A selection committee conducted interviews back in January, resulting MGC Contractors, Inc. being the recommended firm for this contract.
Staff is seeking council approval to award the pre-construction services agreement to MGC Contractors, Inc. in the amount of $470,926.82 as per the previously conducted negotiations for such services.
The City of San Luis is in need of expanding its West Wastewater Treatment Plant facility to increase its treatment capacity from 1.5 million gallons per day to 3.0 million gallons per day. Said improvements also provide an opportunity to address other limitations at the facility and lack of redundancy in critical areas. From the early stages of planning, it was determined that this project was to be approached utilizing the Construction Manager at Risk (CMAR) delivery method.
The City of San Luis previously conducted a request for qualifications process to hire a design consultant, from which Pacific Advanced Civil Engineers (PACE) resulted in the awarded firm. At this time, the City of San Luis conducted a request for qualifications process, now to select a construction manager at risk (CMAR/Contractor). Four interested firms submitted a statement of qualifications. Only three firms were shortlisted and given an interview based on said statement of qualifications. A selection committee conducted interviews back in January, resulting MGC Contractors, Inc. being the recommended firm for this contract.
Staff is seeking council approval to award the pre-construction services agreement to MGC Contractors, Inc. in the amount of $470,926.82 as per the previously conducted negotiations for such services.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO ACCEPT AND AWARD THE PRE-CONSTRUCTION SERVICES AGREEMENT TO MGC CONTRACTORS, INC. IN THE AMOUNT OF $470,926.82 FOR THE WEST WASTEWATER TREATMENT PLANT EXPANSION PROJECT.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $470,926.82
- BUDGETED AMOUNT:
- $6,000,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay - CIP / 310-311-90015 / $4,203,872.87
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Pre-Construction Services are to be provided by a contractor during the design phase of the CMAR delivery method. During this process, MGC Contractors, Inc. will produce a Guaranteed Maximum Price (GMP), which, if agreed by the City of San Luis, will then become the final cost of the project. A construction services agreement must be signed for the construction phase of the project.
The engineer's cost estimate (at 30% design) for the construction of the project is $26M.
The engineer's cost estimate (at 30% design) for the construction of the project is $26M.
Attachments
- Contract Pre-Construction Services Contract
- MGC's Pre-Construction Services Proposal
- RFQ Selection Letter to MGC