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AGENDA ITEM REVIEW FORM |
5.C.
Regular City Council Meeting
- Meeting Date:
- 03/26/2025
- Department Head:
- Eulogio Vera
- Submitted By:
- Xochitl Lopez, Administrative Coordinator, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the payment to Yuma County Water Users' Association for extending the East Main Canal pipeline and new storm drain discharge to the Main Drain. (Eulogio Vera, Director of Public Works)
SUMMARY:
As part of the Cesar Chavez Blvd. Widening Improvements Project staff is working with the Yuma County Water Users Association (YCWUA) to extend the pipelined section of the East Main Canal and construct a new storm drain discharge line to the Main Drain. Both the East Main Canal and Main Drain are facilities that are operated and maintained by YCWUA. These improvements are necessary to allow the widening of Cesar Chavez Boulevard with a new roundabout at that location and new stormwater facilities. On October 23rd, 2024, the City Council approved payment to YCWUA to purchase the materials needed for this project, and recently, they submitted a cost proposal and invoice for the construction of the aforementioned improvements. YCWUA requires that they do the construction work on facilities that they operate and maintain, and for that reason, YCWUA is considered a "sole Source Vendor" for this specific project as allowed by our City Procurement Code 3.05.020. At this time, staff is seeking Mayor and Council approval to move forward with payment to YCWUA for the work described herein. Any funding not used towards the project will be returned to the city by YCWUA.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PAYMENT TO YUMA COUNTY WATER USERS ASSOCIATION AS AN EXCLUSIVE SERVICE IN THE AMOUNT OF $221,985.97 FOR THE LABOR AND CONSTRUCTION OF THE EAST MAIN CANAL PIPELINE EXTENSION AND STORM DRAIN DISCHARGE PIPELINE TO THE MAIN DRAIN.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $221,985.97
- BUDGETED AMOUNT:
- $1,473,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Highway User Impact Fees Capital Outlay Improvements Roads 200-860-90010 $1,068,677.52
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
As presented in this agenda item, this project was not included in the approved FY2025 budget. However, staff proposes using GL account 200-860-90010 Highway User Impact Fees since it supports the widening of Cesar Chavez Blvd. A budget transfer of $221,985.97 will be processed between projects, not between GL accounts, from Project #2025023 Cesar Chavez Boulevard Streetlights to Project #2025058 East Main Canal & Drain Improvements. This ensures funding without increasing the overall budget.