View Agenda Item

Back to View Meetings Back to Agenda

Previous Item Next Item

AGENDA ITEM REVIEW FORM

5.A.

Regular City Council Meeting

Meeting Date:: 04/09/2025
Department Head:: Eulogio Vera
Submitted By:: Edgar Juarez, Facilities Project Coordinator, Public Works Department, Facilities

Action Requested:

Motion

ITEM:

Discussion and possible action on any and all matters regarding the acceptance and award of a construction contract to Celis Development DBA Southwest Plumbing Air for the City Hall East Wing Remodel Project. (Edgar Juarez, Facilities Project Coordinator)

SUMMARY:

The Division of Facilities is seeking Council approval to accept and award a construction contract to Celis Development DBA Southwest Plumbing Air, 3080 S. Pacific St, Yuma, AZ, 85365 for the City Hall East Wing Remodel Project.

The project consists of general construction, plumbing, heating, ventilation, air conditioning, electrical, fire system protection, and fire suppression as shown in the plans and specifications by Nicklaus Engineering, Inc. Improvements include the addition of four enclosed offices, a new storage room, and the addition of a restroom for the East Wing.

Staff is seeking Council approval of Construction Services from Celis Development DBA Southwest Plumbing Air and the contract for this project for the amount of $149,686.00, as permitted under the city's procurement code section 3.05.030 Bidding.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO AWARD THE CONTRACT TO CELIS DEVELOPMENT DBA SOUTHWEST PLUMBING AIR IN AN AMOUNT NOT TO EXCEED $149,686.00 AND TO APPROVE THE BUDGET TRANSFER AS PRESENTED IN THE FISCAL IMPACT STATEMENT.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:: Yes
CITY/STATE/FEDERAL FUNDS:: City
TOTAL:: $149,686.00
BUDGETED AMOUNT:: $160,000.00
AVAILABLE AMOUNT TO TRANSFER:: $20,000.00
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:: Capital Outlay CIP GL#100-999-90015

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

The City of San Luis allocated a total budget of $160,000.00 for this project. To date, $29,456.25 has been expended for plan preparation services provided by Nicklaus Engineering, Inc., leaving an available balance of $130,543.75. The total estimated construction cost for the project is $149,686.00, resulting in a budget shortfall of $19,142.25.
The Finance Department will initiate a budget adjustment of $20,000.00 to address this shortfall. This transfer will be made from the General Fund account 100-130-50000 (Salaries) to account 100-999-90015 (Capital Outlay – CIP) to ensure sufficient funding is available for project completion.

AgendaQuick™