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AGENDA ITEM REVIEW FORM |
7.B.
Special City Council Meeting
- Meeting Date:
- 07/30/2025
- Department Head:
- Fernando Corona
- Submitted By:
- Fernando Corona, Information Technology Manager, Administration, Information Technology
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the ratification of payment for temporary staffing services provided by Robert Half. (Fernando Corona, IT Manager)
SUMMARY:
Staff recommends that the City Council ratify the payment of $47,354.57 to Robert Half utilizing PO# 2025-00000626 for IT Help Desk temporary staffing services rendered from August 12, 2024, to March 21, 2025. The temporary IT Help Desk role, filled through Robert Half, was critical in ensuring uninterrupted technical support for the City of San Luis during a transitional period. While the City followed its standard open opportunity recruitment process to permanently fill the position, the temporary staffing arrangement ensured continuity of essential IT services, minimized disruptions to daily operations, and supported staff productivity. This approach allowed the City to maintain service levels and internal efficiency without compromising the integrity of its hiring procedures. Contracts for professional services in excess of $45,000 must be approved by the Mayor and Council under the San Luis City Code - Purchasing § 30.05.080. Staff seeks ratification of the total payment issued for Fiscal Year 2024-2025 in the amount of $47,354.57 for the above-mentioned reasons and to waive any formal purchasing as is permitted under the San Luis City Code - Purchasing § 30.05.010r(F).
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO RATIFY THE BUDGET TRANSFERS IN THE AMOUNT OF $54,600.00, AND THE PAYMENTS IN THE AMOUNT OF $47,354.57 TO ROBERT HALF FOR TEMPORARY I.T. HELP DESK STAFFING SERVICES PROVIDED FROM AUGUST 12, 2024, TO MARCH 21, 2025, AND TO WAIVE FORMAL PROCUREMENT PROCEDURES AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $47,354.57
- BUDGETED AMOUNT:
- 0
- AVAILABLE AMOUNT TO TRANSFER:
- $54,600.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- See Fiscal Statement Below
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Budget transfers in the amount of $54,600.00 were made from salary line items 100-710-50XXX to Contractual Services account 100-710-80000 to fund the expenses of Robert Half and CivicPlus, LLC. These transfers were processed as follows:
- August 12, 2024: $33,600
- January 30, 2025: $11,000
- March 6, 2025: $10,000