3.A.
San Luis Facility Development Corporation
- Meeting Date:
- 10/29/2025
- Department Head:
- Kay Macuil
- Submitted By:
- Janet Taylor, Legal Secretary, Attorney's Office
ITEM:
Discussion and possible action on any and all matters regarding Resolution No. 2025-01: A resolution of the San Luis Facility Development Corporation authorizing reimbursement to LaSalle Corrections from the Operating Reserve/Repair/Contingency Fund for the replacement and installation of three (3) HVAC units. (Kay Marion Macuil, General Counsel to the Board)
SUMMARY:
Update:
On October 24, 2025, after the posting of the Agenda for this October 29, 2025, meeting, Warden Rivas respectfully asked the full cost be submitted to the Board for the Trustee to reimburse. Our Warden submitted the removal of the old and installation of the new, largest of the 3 Roof Top Units. The invoice just came in for work done on September 16, 2025, in the amount of $34,978.00, making the total cost from $69,350.37 to $104,328.37.
As explained before the update for the invoice for the September work, this summer, the San Luis Regional Detention and Support Center had to replace three (3) HVAC units. LaSalle Corrections paid Winlectric and AZ Valley Refrigeration for the removal of the old units, new units, parts, wiring, and installation, a total of $104,328.37, with the discount noted on the attached quotes. This reimbursement for 3 AC Units was discussed during the forbearance settlement negotiations. The Trustee and its attorneys informally approved this reimbursement.
Our operator, LaSalle Corrections, requests reimbursement of $104,328.37 using funds from the Operating Reserve/Repair/Contingency Account.
On October 24, 2025, after the posting of the Agenda for this October 29, 2025, meeting, Warden Rivas respectfully asked the full cost be submitted to the Board for the Trustee to reimburse. Our Warden submitted the removal of the old and installation of the new, largest of the 3 Roof Top Units. The invoice just came in for work done on September 16, 2025, in the amount of $34,978.00, making the total cost from $69,350.37 to $104,328.37.
As explained before the update for the invoice for the September work, this summer, the San Luis Regional Detention and Support Center had to replace three (3) HVAC units. LaSalle Corrections paid Winlectric and AZ Valley Refrigeration for the removal of the old units, new units, parts, wiring, and installation, a total of $104,328.37, with the discount noted on the attached quotes. This reimbursement for 3 AC Units was discussed during the forbearance settlement negotiations. The Trustee and its attorneys informally approved this reimbursement.
Our operator, LaSalle Corrections, requests reimbursement of $104,328.37 using funds from the Operating Reserve/Repair/Contingency Account.
| Date | Vendor | Description | Cost |
|---|---|---|---|
| 24 July 2025 | Arizona Valley Refrigeration H&C, LLC | Roof Top Units #2, #5, & #6 Install (2) 12.5 Ton and (1) 10 ton package A.C.s | $ 56,734.00 |
| 01 August 2025 | Yuma Winlectric Company | Electrical Wiring Roof Top Units #2, #5, & #6 | $ 4,977.19 |
| 04 August 2025 | Arizona Valley Refrigeration H&C, LLC | Roof Top Units #2, #5, & #6 New Wire, Installed new 40 Amp Breakers, Removed Wire, etc. | $ 4,750.00 |
| 04 August 2025 | Yuma Winlectric Company | Electrical Wiring Roof Top Units #5 & #6 | $ 2,889.18 |
| 16 September 2025 | Arizona Valley Refrigeration H&C, LLC | Building's 2 Dorms #809 & #810 Remove old and install a new 20-ton Roof Top Unit #2 | $ 34,978.00 |
| Total | $104,328.37 |
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE RESOLUTION NO. 2025-01 FOR THE REIMBURSEMENT TO LASALLE FOR THE PURCHASE OF THREE (3) HVAC UNITS AND RELATED EXPENSES TO REMOVE THE OLD UNITS AND INSTALL THE NEW UNITS FROM THE BOND OPERATING RESERVE / REPAIR / CONTINGENCY ACCOUNT IN AN AMOUNT NOT TO EXCEED $104,328.37.
Attachments
- Res 2025-01
- Checks Confirmation for $69,205.25
- $56,734.00 (3) HVACs AZ Valley Refrig.
- $2,889.18 Winlectric Part & Wiring
- $4,977.19 Winlectric Parts & Wiring
- $4,750 AZ Valley Ref. Wire Install
- $38,978 Remove & Install 20-ton Unit for 2 Dorms