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AGENDA ITEM REVIEW FORM |
3.E.
Special City Council Meeting
- Meeting Date:
- 09/17/2025
- Department Head:
- Eulogio Vera
- Submitted By:
- Jorge Perez, Assistant Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the City of San Luis accepting the proposed Change Order No. 10 from MGC Contractors, Inc. pertaining to the new well and treatment unit project. (Jorge Perez, Assistant Director of Public Works)
SUMMARY:
The City of San Luis contracted with MGC Contractors, Inc. in June 2024 to construct the new well and filtration system project for the city's water system at Well Site 7 (previously known as Well Site 5). The construction contract had a construction time of 270 calendar days from the notice to proceed and was in the amount of $3,966,900.00. The project is considered substantially complete as of July 11, 2025, but also requires a modification that was not part of the original scope, and such modification triggered the need for additional funding in the amount of $12,609.00. This change order will represent a 0.003% over-budgeted expense.
The scope of work entails the well pre-lube piping and electrical changes. It also includes additional labor, pipe fittings, and electrical equipment. The Department of Public Works and a consultant engineer from CORE Engineering reviewed the proposal and recommended its approval. At this time, staff is seeking council approval of MGC Contractors, Inc.'s Change Order Proposal No. 10 in the amount of $12,609.00.
The scope of work entails the well pre-lube piping and electrical changes. It also includes additional labor, pipe fittings, and electrical equipment. The Department of Public Works and a consultant engineer from CORE Engineering reviewed the proposal and recommended its approval. At this time, staff is seeking council approval of MGC Contractors, Inc.'s Change Order Proposal No. 10 in the amount of $12,609.00.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE CHANGE ORDER PROPOSAL NO. 10 FROM MGC CONTRACTORS, INC. IN THE AMOUNT OF $12,609.00 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $12,609.00
- BUDGETED AMOUNT:
- $60,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- See fiscal impact statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- See fiscal impact statement
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Public Works is requesting to transfer funds from project No. 2026053 (this project has a budget of $1.7M for FY26) to project No. 2025044. Both projects are funded under the same GL account, 300-302-90015.