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AGENDA ITEM REVIEW FORM |
7.A.
Regular City Council Meeting
- Meeting Date:
- 09/10/2025
- Department Head:
- Adela Cortez
- Submitted By:
- Maria Barajas Gutierrez, Human Resources Coordinator, Human Resources Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding continuing temporary staffing services through HireQuest Inc. (Maria Barajas, Acting HR Manager)
SUMMARY:
The City of San Luis entered into a contract with HireQuest Inc. on August 11, 2022, to assist various departments in filling vacancies temporarily while departments go through the regular recruitment and onboarding process. Since then, HireQuest has continued to provide valuable staffing services to ensure continuity of services during a transitional period. Their support has been critical in addressing workforce shortages, meeting departmental needs, and assisting with special projects, such as the Public Works Annual Cleaning Campaign.
During FY 2024-2025, approximately $95,051.00 was spent on temporary staffing services for Public Works and City Prosecutor. Based on last year’s expenditure and current projections, it is anticipated that spending may exceed the allowable procurement threshold this year. Therefore, we are seeking City Council approval to continue utilizing HireQuest Inc. for these services.
Additionally, we are requesting ratification of Purchase Order #: 2026-00000603 issued to HireQuest for Public Works this year. Lastly, we request a waiver of the procurement requirements outlined in City Code Section 3.05.010(F) based on the justification provided above.
During FY 2024-2025, approximately $95,051.00 was spent on temporary staffing services for Public Works and City Prosecutor. Based on last year’s expenditure and current projections, it is anticipated that spending may exceed the allowable procurement threshold this year. Therefore, we are seeking City Council approval to continue utilizing HireQuest Inc. for these services.
Additionally, we are requesting ratification of Purchase Order #: 2026-00000603 issued to HireQuest for Public Works this year. Lastly, we request a waiver of the procurement requirements outlined in City Code Section 3.05.010(F) based on the justification provided above.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE USE OF HIREQUEST TEMPORARY SERVICES, RATIFY PURCHASE ORDER #: 2026-00000603, AND WAIVE FORMAL PROCUREMENT PROCEDURES AS ALLOWED UNDER CITY CODE § 3.05.010(F) FOR THE REASONS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- YES
- TOTAL:
- See fiscal Impact statement
- BUDGETED AMOUNT:
- See fiscal Impact statement
- AVAILABLE AMOUNT TO TRANSFER:
- See fiscal Impact statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- See fiscal Impact statement
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The budget is allocated throughout various departments in GL 80000-Contractual Services, and in other instances, there is budget capacity for temporary labor due to organizational vacancies. Approval of the agreement is subject to budget availability on a case-by-case basis.
For the items that we are seeking ratification, we confirm budget capacity due to a vacancy in the Fleet division.
For the items that we are seeking ratification, we confirm budget capacity due to a vacancy in the Fleet division.
- 2026-00000603— Mechanic temporary assistance