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AGENDA ITEM REVIEW FORM

7.A.

Regular City Council Meeting

Meeting Date:: 09/24/2025
Department Head:: Maria Angelica Roldan
Submitted By:: Crystal Ochoa, Administrative Coordinator, Parks & Recreation Department

Action Requested:

Motion

ITEM:

Discussion and possible action on any and all matters regarding the purchase of a MadVac Litter Vacuum for the Parks Grounds Department. (Angelica Roldan, Director of Parks and Recreation)

SUMMARY:

The Parks Grounds Department was approved a total budget of $77,880.00 for the purchase of an All-Terrain Litter Vacuum for fiscal year 2026. Staff have been in communication with a sales representative from HAAKER Equipment Company, who sells this type of equipment. Staff is interested in purchasing the MadVac LN50 Electric All-Terrain Litter Vacuum, which is ideal for cleaning in public park areas such as curbsides, parkways, and sidewalks. This litter vacuum delivers quiet, zero-emission performance, making it the most affordable and environmentally responsible litter vacuum. It is a fast and environmentally friendly litter removal that has up to six times (6x) the productivity of manual litter picking. This vacuum can pick up dry, damp, or wet waste, which will greatly benefit our Division when cleaning up after an event.

Staff received a quote for a MadVac LN50 Electric All-Terrain Litter Vacuum in the amount of $77,871.00, which includes the Sourcewell Contract # 093021-EXP. Staff would like to present the HAAKER Equipment Company quote for approval in the amount of $77,871.00, utilizing cooperative agreement contract # 093021-EXP as authorized dealer representative under the authority of the City of San Luis Procurement Code 3.05.090, Cooperative Purchasing.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE THE PURCHASE OF THE LN50 ELECTRICAL ALL-TERRAIN LITTER VACCUUM IN THE AMOUNT OF $77,871.00 AS PRESENTED.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:: YES
CITY/STATE/FEDERAL FUNDS:: CITY
TOTAL:: $77,871.00
BUDGETED AMOUNT:: $77,880.00
AVAILABLE AMOUNT TO TRANSFER:: N/A
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:: CAPITAL OUTLAY - EQUIPMENT - 100-999-90000 / $1,048,191.80

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

The Parks Grounds Department has an approved budget of $77,880.00 for the purchase of an All-Terrain Litter Vacuum in Fiscal Year 2026. Staff would like to purchase such equipment from HAAKER Equipment Company who have provided a quote under the Sourcewell Contract # 093021-EXP.

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