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AGENDA ITEM REVIEW FORM |
7.B.
Regular City Council Meeting
- Meeting Date:
- 09/24/2025
- Department Head:
- Maria Angelica Roldan
- Submitted By:
- Crystal Ochoa, Administrative Coordinator, Parks & Recreation Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the purchase of a pre-fabricated manufactured restroom unit to replace the existing restrooms at the Joe Orduño Park. (Angelica Roldan, Director of Parks and Recreation)
SUMMARY:
The Parks and Recreation Department would like to work once again with CXT Precast Concrete Products to purchase a pre-fabricated manufactured restroom unit for the Joe Orduño Park. Joe Orduño Park is in need of a new restroom unit due to the existing restroom structure showing significant wear and tear. Joe Orduño Park is one of our most popular and visited parks, where families gather to enjoy city events, seasonal leagues and competitions, and have family gatherings. For many years, there has only been one restroom unit for families of all ages to use. Due to years of use, the bathrooms have undergone considerable wear and tear, and the staff would like to upgrade the bathroom structure to provide a better experience for our residents and visitors.
CXT provided staff with a quote for the Cortez Bathroom model, a two-user, single-occupant, fully accessible flush restroom. This model will feature added amenities, including stainless steel water closets, stainless steel lavatories, electric hand dryers, electronic flush valves, anti-graffiti coating, an exterior frostproof hose bib with box, and an adult changing table in both restrooms. This model is similar to the one purchased for the Bienestar 9B park and East Community Park, which is scheduled to be installed this fiscal year. The quality of the restroom units, as well as the timeliness of delivery and installation, has been great. The Parks and Recreation Department would like to work with CXT once again due to these positive experiences.
Staff is seeking approval from the Mayor and Council members to move forward with the purchase of pre-fabricated manufactured restrooms from CXT for the amount of $247,103.61, utilizing Cooperative Agreement Contract #052725-CXT under the authority of the City of San Luis Procurement Code 3.05.090, Cooperative Purchasing. CXT provided staff with a quote for the Cortez bathroom model using Sourcewell Contract #052725-CXT, ensuring that the City receives the best pricing for this purchase, thereby precluding formal bidding from resulting in a lower bid.
CXT provided staff with a quote for the Cortez Bathroom model, a two-user, single-occupant, fully accessible flush restroom. This model will feature added amenities, including stainless steel water closets, stainless steel lavatories, electric hand dryers, electronic flush valves, anti-graffiti coating, an exterior frostproof hose bib with box, and an adult changing table in both restrooms. This model is similar to the one purchased for the Bienestar 9B park and East Community Park, which is scheduled to be installed this fiscal year. The quality of the restroom units, as well as the timeliness of delivery and installation, has been great. The Parks and Recreation Department would like to work with CXT once again due to these positive experiences.
Staff is seeking approval from the Mayor and Council members to move forward with the purchase of pre-fabricated manufactured restrooms from CXT for the amount of $247,103.61, utilizing Cooperative Agreement Contract #052725-CXT under the authority of the City of San Luis Procurement Code 3.05.090, Cooperative Purchasing. CXT provided staff with a quote for the Cortez bathroom model using Sourcewell Contract #052725-CXT, ensuring that the City receives the best pricing for this purchase, thereby precluding formal bidding from resulting in a lower bid.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF THE PRE-FABRICATED MANUFACTURED RESTROOM UNIT IN THE AMOUNT OF $247,103.61, AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $247,103.61
- BUDGETED AMOUNT:
- $257,200.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- CAPITAL OUTLAY - IMPROV BUILD - 100-999-90005 / N/A
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The purchase of a pre-fabricated manufactured restroom unit was contemplated when budgeting for the FY2026 CIP's for the Joe Orduño Park. This project was budgeted for FY2026 under the GL Account 100-999-90005 with an approved budget of $257,200.00.