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AGENDA ITEM REVIEW FORM |
3.F.
Special City Council Meeting
- Meeting Date:
- 09/17/2025
- Department Head:
- Nigel Reynoso
- Submitted By:
- Michelle Boucher, Police Administrator, Police Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to purchase annual medical evaluations and screenings for Police Department staff using Fiscal Year 2025-2026 Budgeted Funds. (Damian Miller, Lieutenant)
SUMMARY:
Services Provided
Annual medical and physical evaluations will be provided for Police Department staff. The program is designed to detect early risk factors and help prevent long-term health concerns, which are especially important for high-risk groups. Heart Fit for Duty and its providers will conduct examinations and testing, and provide the results to participating staff. The cost of the service will vary based on the selection of the service per staff member. The total amount per person, based on which tests will be provided, will vary in a range from $1,840.20 to $2,344.70. The testing will be offered to staff who choose to participate; it will not be mandatory. The total amount budgeted and approved for this service is $55,000.00.
Purchase of Services
The services will be provided by Heart Fit for Duty under the City of Scottsdale Contract #20250124r, which offers a cost reduction compared to the state contract. The quote provided lists all the optional services that will be offered to staff.
San Luis City Code-Purchasing
The purchase comes under the San Luis City Code-Purchasing, Section 3.05.090 Cooperative Purchasing, since it is using the City of Scottsdale contract #20250124r for service.
Annual medical and physical evaluations will be provided for Police Department staff. The program is designed to detect early risk factors and help prevent long-term health concerns, which are especially important for high-risk groups. Heart Fit for Duty and its providers will conduct examinations and testing, and provide the results to participating staff. The cost of the service will vary based on the selection of the service per staff member. The total amount per person, based on which tests will be provided, will vary in a range from $1,840.20 to $2,344.70. The testing will be offered to staff who choose to participate; it will not be mandatory. The total amount budgeted and approved for this service is $55,000.00.
Purchase of Services
The services will be provided by Heart Fit for Duty under the City of Scottsdale Contract #20250124r, which offers a cost reduction compared to the state contract. The quote provided lists all the optional services that will be offered to staff.
San Luis City Code-Purchasing
The purchase comes under the San Luis City Code-Purchasing, Section 3.05.090 Cooperative Purchasing, since it is using the City of Scottsdale contract #20250124r for service.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF ANNUAL PHYSICAL MEDICAL EVALUATIONS FOR POLICE DEPARTMENT STAFF FOR A TOTAL AMOUNT NOT TO EXCEED THE BUDGETED AMOUNT OF $55,000.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $55,000.00
- BUDGETED AMOUNT:
- $55,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Contractual Services/100-181-80000/$180,846
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The total amount of the purchase will vary based on the services selected and provided, and will not exceed the budgeted amount of $55,000. Fiscal Year 2025-2026 budgeted funds.