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AGENDA ITEM REVIEW FORM |
7.H.
Regular City Council Meeting
- Meeting Date:
- 10/22/2025
- Department Head:
- Maria Angelica Roldan
- Submitted By:
- Crystal Ochoa, Administrative Coordinator, Parks & Recreation Department
Action Requested:
ITEM:
Discussion and possible action on any and all matters regarding authorization to contract JSA Company for full landscape maintenance of several assessment districts for Fiscal Year 2026. (Angelica Roldan, Director of Parks and Recreation)
SUMMARY:
In Fiscal Year 2025, the city council approved a cumulative purchase for the Parks and Recreation Department to contract with JSA Company to assist with the landscape maintenance of several assessment districts. JSA Company entered into a Cooperative Purchasing Agreement with the City of Yuma in 2020, and the City piggybacked on the City of Yuma contract number 2020-0000098 in Fiscal Year 2024, as allowed under San Luis Purchasing Code Section 3.05.090. This was a 5-year contract from July 01, 2020, through June 30, 2025. The City of Yuma posted a Request for Qualifications Award in July to award new contracts for the Landscaping Maintenance Services. The City of Yuma had a council meeting on September 03, 2025, where they approved executing a one-year contract with the option to renew for four (4) additional one-year periods, depending on appropriation of funds and satisfactory performance by three (3) companies. One of the awarded companies was JSA Company, with whom we would like to continue working this fiscal year.
Last fiscal year, JSA Company did a great job in maintaining a total of fifteen (15) improvement districts on the East side of our City. This Fiscal Year, one more assessment district was added, for a total of 16 assessment districts that need landscape maintenance. This would be the third year that we would like to partner with JSA for the landscape maintenance of sixteen improvement districts. JSA Company will be assisting with various services, including weed control, tree trimming, plant maintenance, irrigation maintenance, mowing and edging, gravel maintenance, periodical raking, outfall maintenance, tree raising, outfall/spillway maintenance, and concrete blowing of designated areas. Working with JSA Company allows the city to provide a higher level of service to the residents who are paying for such services in their area.
Staff is seeking council approval for the landscape maintenance services with JSA per the attached City of Yuma contract and itemized quotes for each improvement district, following Cooperative Purchase procedures as allowed under the San Luis Purchasing Code Section 3.05.090 and to waive any formal purchasing procedures to use just the one proven company since Yuma already went through the bid bidding process. The San Luis Purchasing Code Section 3.05.10(F) allows the City Council to waive formal purchasing procedures for good cause.
Last fiscal year, JSA Company did a great job in maintaining a total of fifteen (15) improvement districts on the East side of our City. This Fiscal Year, one more assessment district was added, for a total of 16 assessment districts that need landscape maintenance. This would be the third year that we would like to partner with JSA for the landscape maintenance of sixteen improvement districts. JSA Company will be assisting with various services, including weed control, tree trimming, plant maintenance, irrigation maintenance, mowing and edging, gravel maintenance, periodical raking, outfall maintenance, tree raising, outfall/spillway maintenance, and concrete blowing of designated areas. Working with JSA Company allows the city to provide a higher level of service to the residents who are paying for such services in their area.
Staff is seeking council approval for the landscape maintenance services with JSA per the attached City of Yuma contract and itemized quotes for each improvement district, following Cooperative Purchase procedures as allowed under the San Luis Purchasing Code Section 3.05.090 and to waive any formal purchasing procedures to use just the one proven company since Yuma already went through the bid bidding process. The San Luis Purchasing Code Section 3.05.10(F) allows the City Council to waive formal purchasing procedures for good cause.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONTRACT WITH JSA COMPANY FOR LANDSCAPE MAINTENANCE SERVICES IN THE AMOUNT OF $367,663.00 AND WAIVE FORMAL PURCHASING PROCEDURES FOR THE GOOD CAUSE, AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $367,663.00
- BUDGETED AMOUNT:
- N/A
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 806-860-70025 / N/A
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
For Fiscal Year 2026, the total estimated fiscal impact of this service is $367,663.00.
The staff is seeking Council approval for the landscape maintenance services contract for the assessment areas listed on the attached quotes for Fiscal Year 2026, following Cooperative Purchasing procedures as allowed under the San Luis Purchasing Section 3.05.090. City of Yuma has provided the RFQ-25-293 Landscaping Maintenance Awarded Vendors letter, show that JSA Company is one of the three vendors who were awarded their Landscape Maintenance Services contract. We have worked with JSA Company in the past, and they have done an exceptional job.
Cooperative Purchases:
The following vendor has entered into a Cooperative Purchasing Agreement, and the City is piggybacking on such agreement as allowed under San Luis Purchasing Code 3.05.090.
The staff is seeking Council approval for the landscape maintenance services contract for the assessment areas listed on the attached quotes for Fiscal Year 2026, following Cooperative Purchasing procedures as allowed under the San Luis Purchasing Section 3.05.090. City of Yuma has provided the RFQ-25-293 Landscaping Maintenance Awarded Vendors letter, show that JSA Company is one of the three vendors who were awarded their Landscape Maintenance Services contract. We have worked with JSA Company in the past, and they have done an exceptional job.
Cooperative Purchases:
The following vendor has entered into a Cooperative Purchasing Agreement, and the City is piggybacking on such agreement as allowed under San Luis Purchasing Code 3.05.090.
- JSA COMPANY FY2026