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AGENDA ITEM REVIEW FORM |
7.B.
Regular City Council Meeting
- Meeting Date:
- 10/22/2025
- Department Head:
- Kay Macuil
- Submitted By:
- Kay Macuil, City Attorney, Attorney's Office
Action Requested:
Motion
ITEM:
Discussion and possible directions to staff on any and all matters regarding the San Luis December 2025 Holiday Light Parade. ( Jenny Torres, Acting City Manager)
SUMMARY:
The San Luis City Council approved the Fiscal Year 2026 budget, reducing funding for several employee and community events. The Parks and Recreation Department budgeted $12,000.00 for the event and $4,000.00 for staff overtime, totaling $16,000.00. The light parade event was reduced from the budget due to limited funding.
Council can direct staff to proceed with the event, but funding would need to be allocated. The following funding options are provided.
* Council Contingency: $180,000.00
* Council Travel and Per Diem : $47,355.00
* Council Conference & Registrations: $13,304.00
* Council Salaries: $61,600.00
If the Council directs staff to proceed, staff will work with event participants to select a feasible date for the parade. Parks staff suggested December 4th or December 11th for the event.
Council can direct staff to proceed with the event, but funding would need to be allocated. The following funding options are provided.
* Council Contingency: $180,000.00
* Council Travel and Per Diem : $47,355.00
* Council Conference & Registrations: $13,304.00
* Council Salaries: $61,600.00
If the Council directs staff to proceed, staff will work with event participants to select a feasible date for the parade. Parks staff suggested December 4th or December 11th for the event.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE ADDING THE DECEMBER 2025 HOLIDAY LIGHT PARADE AND APPROVE A BUDGET TRANSFER OF $16,000.00 FROM COUNCIL BUDGET TO PARKS BUDGET.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $16,000.00
- BUDGETED AMOUNT:
- $0.00
- AVAILABLE AMOUNT TO TRANSFER:
- See Fiscal Impact
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- See Fiscal Impact
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The Administration is recommending the following funding options to allocate funding for this event.
* Council Salaries : $61,600.00
* Council Contingency: $180,000.00
* Council Travel and Per Diem : $47,355.00
* Council Conference & Registrations: $13,304.00
Finance will transfer from the Council contingency budget account 100-110-XXXX to the Parks budget account #100-149-80005.
* Council Salaries : $61,600.00
* Council Contingency: $180,000.00
* Council Travel and Per Diem : $47,355.00
* Council Conference & Registrations: $13,304.00
Finance will transfer from the Council contingency budget account 100-110-XXXX to the Parks budget account #100-149-80005.