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AGENDA ITEM REVIEW FORM |
7.A.
Regular City Council Meeting
- Meeting Date:
- 10/22/2025
- Department Head:
- Jenny Torres
- Submitted By:
- Jenny Torres, Acting City Manager, Administration
Action Requested:
Motion
ITEM:
Discussion and possible action item on any and all matters regarding the Employee Recognition Event. (Mayor Nieves Riedel)
SUMMARY:
The San Luis City Council approved the Fiscal Year 2026 budget, reducing funding for several employee and community events. The Human Resources Department budgeted $35,000.00 for the event and would begin planning in June, reserving the music, food, hall, and all necessary vendors. The employee recognition event was reduced due to limited funding.
Council can direct staff to proceed with the event, but funding would need to be allocated. The following funding options are provided.
* Council Contingency: $180,000.00
* Council Travel and Per Diem : $47,355.00
* Council Conference & Registrations: $13,304.00
*Council Salaries: $61,600.00
If the Council directs staff to proceed, staff proposes December 13th for the event.
Council can direct staff to proceed with the event, but funding would need to be allocated. The following funding options are provided.
* Council Contingency: $180,000.00
* Council Travel and Per Diem : $47,355.00
* Council Conference & Registrations: $13,304.00
*Council Salaries: $61,600.00
If the Council directs staff to proceed, staff proposes December 13th for the event.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE ADDING THE EMPLOYEE RECOGNITION EVENT AND APPROVE A BUDGET TRANSFER OF $35,000.00 FROM COUNCIL BUDGET TO HUMAN RESOURCES BUDGET.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $35,000.00
- BUDGETED AMOUNT:
- $0.00
- AVAILABLE AMOUNT TO TRANSFER:
- See Fiscal Impact
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- See Fiscal Impact
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The Administration is recommending the following funding options to allocate funding for this event.
* Council Contingency: $180,000.00
* Council Travel and Per Diem : $47,355.00
* Council Conference & Registrations: $13,304.00
* Council Salaries: $61,600.00
Finance will transfer from the Council budget account 100-110-XXXX to the Human Resource budget account #100-125-80005.
* Council Contingency: $180,000.00
* Council Travel and Per Diem : $47,355.00
* Council Conference & Registrations: $13,304.00
* Council Salaries: $61,600.00
Finance will transfer from the Council budget account 100-110-XXXX to the Human Resource budget account #100-125-80005.