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AGENDA ITEM REVIEW FORM |
7.D.
Special City Council Meeting
- Meeting Date:
- 11/19/2025
- Department Head:
- Eulogio Vera
- Submitted By:
- Jorge Perez, Assistant Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the City of San Luis accepting the proposed change order No. 2 from Pacific Advanced Civil Engineering, Inc. (PACE) pertaining to the design of the West Wastewater Treatment Plant Expansion. (Jorge Perez, Assistant Director of Public Works)
SUMMARY:
The City of San Luis contracted with Pacific Advanced Civil Engineering, Inc. (PACE) in June 2024 to perform the design and construction administration for the West Wastewater Treatment Plant Expansion Project. The design phase is progressing and has reached the 100% completion stage for review by the City and the Construction Manager at Risk (CMAR).
During this process, PACE and city staff identified the need to complete a clean closure of four drying beds that had been out of service for several years. These drying beds are located in the area designated for the future operations building, and their closure requires an application to the Arizona Department of Environmental Quality (ADEQ).
The clean closure process will not affect the overall project design or schedule; however, additional engineering services are necessary. Because this work is part of the West Wastewater Treatment Plant Expansion Project, a change order to PACE’s professional services contract is required. PACE has submitted a cost proposal of $22,250.00 to complete the Clean Closure Application with ADEQ.
City staff has reviewed the proposal in detail and recommends Council approval of PACE Change Order No. 2 in the amount of $22,250.00.
The clean closure process will not affect the overall project design or schedule; however, additional engineering services are necessary. Because this work is part of the West Wastewater Treatment Plant Expansion Project, a change order to PACE’s professional services contract is required. PACE has submitted a cost proposal of $22,250.00 to complete the Clean Closure Application with ADEQ.
City staff has reviewed the proposal in detail and recommends Council approval of PACE Change Order No. 2 in the amount of $22,250.00.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE CHANGE ORDER NO. 2 FROM PACIFIC ADVANCED CIVIL ENGINEERING, INC. (PACE) IN THE AMOUNT OF $22,250.00 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $22,250.00
- BUDGETED AMOUNT:
- $19,700,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- See Fiscal Impact Statement
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The Department of Public Works budgeted $19,700,000.00 for the West WWTP Expansion Project. The funding is being distributed as follows:
Project No. 2025050
Account: 310-311-90015
Amount: $22,250.00
Existing purchase order No. 2026-0805 to PACE will need to be increased by the approved amount.
- Design
- CMAR Pre-Construction Services
- Major Equipment Purchases
- Procurement Services
- CM/PM Services
- Operations Building Design
- Construction
Project No. 2025050
Account: 310-311-90015
Amount: $22,250.00
Existing purchase order No. 2026-0805 to PACE will need to be increased by the approved amount.