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AGENDA ITEM REVIEW FORM |
7.C.
Regular City Council Meeting
- Meeting Date:
- 12/10/2025
- Department Head:
- Nigel Reynoso
- Submitted By:
- Michelle Boucher, Police Administrator, Police Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to purchase one (1) fully marked and equipped new 2026 Ford Explorer using Arizona Department of Public Safety Local Border Support Grant budgeted funds. (Nigel Reynoso, Chief of Police)
SUMMARY:
Purchase of Vehicles
The City of San Luis Police Department is seeking approval for the purchase of one (1) new 2026 Ford Explorer. The new vehicle will be assigned to the San Luis Police Department Patrol Division in order to replace vehicles over 10 years old or over 100,000 miles, and is scheduled to be decommissioned. The funds for the purchase of this vehicle were approved as Fiscal Year 2025-2026 Capital Projects Grant Funds. The vehicle will be purchased from Peoria Ford, which holds the Arizona state contract #CTR059322 and has provided a bid of $50,096.85, including tax, for the vehicle.
Purchase of Equipment to up-fit Vehicles
The explorer will be fully equipped and marked by Waltz Outfitting using City of Chandler contract #PD5-055-4859, which provides a cost reduction from the state dealership contract. The quotes provided to fully equip the new vehicle will total $32,384.08.
Total Purchase
The total purchase amount for the vehicle and the equipment will be $82,480.93.
San Luis City Code-Purchasing
The equipping and marking of the vehicle comes under the San Luis City Code-Purchasing, Section 3.05.090 Cooperative Purchasing, since it is using the City of Chandler contract #PD5-055-4859 for the equipping of the vehicles and Arizona State Contract #CTR059322 for the purchase of the vehicle.
The City of San Luis Police Department is seeking approval for the purchase of one (1) new 2026 Ford Explorer. The new vehicle will be assigned to the San Luis Police Department Patrol Division in order to replace vehicles over 10 years old or over 100,000 miles, and is scheduled to be decommissioned. The funds for the purchase of this vehicle were approved as Fiscal Year 2025-2026 Capital Projects Grant Funds. The vehicle will be purchased from Peoria Ford, which holds the Arizona state contract #CTR059322 and has provided a bid of $50,096.85, including tax, for the vehicle.
Purchase of Equipment to up-fit Vehicles
The explorer will be fully equipped and marked by Waltz Outfitting using City of Chandler contract #PD5-055-4859, which provides a cost reduction from the state dealership contract. The quotes provided to fully equip the new vehicle will total $32,384.08.
Total Purchase
The total purchase amount for the vehicle and the equipment will be $82,480.93.
San Luis City Code-Purchasing
The equipping and marking of the vehicle comes under the San Luis City Code-Purchasing, Section 3.05.090 Cooperative Purchasing, since it is using the City of Chandler contract #PD5-055-4859 for the equipping of the vehicles and Arizona State Contract #CTR059322 for the purchase of the vehicle.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF ONE (1) NEW 2026 FORD EXPLORER, TO APPROVE THE MARKING AND EQUIPPING OF THE VEHICLE FOR A TOTAL AMOUNT NOT TO EXCEED $90,000.00.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $82,070.15
- BUDGETED AMOUNT:
- $82,070.15
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay-Equipment/250-181-90000
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The total amount to purchase the new vehicle will be $82,070.15. Fiscal Year 2025-2026 budgeted amount was included within the grant amount of $956,478.50.