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AGENDA ITEM REVIEW FORM |
7.B.
Regular City Council Meeting
- Meeting Date:
- 03/25/2026
- Department Head:
- Maria Angelica Roldan
- Submitted By:
- Crystal Ochoa, Administrative Coordinator, Parks & Recreation Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the fencing of the East Community Park soccer fields. (Angelica Roldan, Director of Parks and Recreation)
SUMMARY:
The East Community Park has been highly anticipated by our community. Staff have been working very hard to complete some areas to make them operational and open to the public. The soccer fields are completed, and the next step to make them fully operational is to add fencing. This will provide an enclosed area, so the community can enjoy their time during soccer games and practices. Staff reached out to local vendors and requested quotes for the fencing and received quotes from Tornado Fence, Mayas Construction, and RMC Masonry. All three quotes are for the fencing that is needed for the soccer fields, along with the gates and swing doors.
Of the three received quotes, the lowest quote is RMC Masonry at $48,500.00. Per the City Procurement Code 3.05.010 (D), whenever any contemplated purchase except for professional services as defined in SLCC 3.05.080 is for the sum of $45,000.00 or more, the purchasing agent shall cause to be published in two issues of a newspaper of general circulation, notice inviting sealed bids or request for proposals.
Staff would like to seek direction in regard to waiving the procurement code and allowing the selection of the lowest quote received under City Procurement Code 3.05.010 (F). Staff would like to move forward with the fencing of the soccer fields as soon as possible to avoid any future inconveniences, such as rising cost of materials or any delays in project completion. Staff believes that the quotes that have been received are fair in pricing and would like to move forward instead of having to go out to bid and wait a couple more weeks for this project to begin. Staff is open to any recommendations City Council may have.
Of the three received quotes, the lowest quote is RMC Masonry at $48,500.00. Per the City Procurement Code 3.05.010 (D), whenever any contemplated purchase except for professional services as defined in SLCC 3.05.080 is for the sum of $45,000.00 or more, the purchasing agent shall cause to be published in two issues of a newspaper of general circulation, notice inviting sealed bids or request for proposals.
Staff would like to seek direction in regard to waiving the procurement code and allowing the selection of the lowest quote received under City Procurement Code 3.05.010 (F). Staff would like to move forward with the fencing of the soccer fields as soon as possible to avoid any future inconveniences, such as rising cost of materials or any delays in project completion. Staff believes that the quotes that have been received are fair in pricing and would like to move forward instead of having to go out to bid and wait a couple more weeks for this project to begin. Staff is open to any recommendations City Council may have.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE INSTALLATION OF FENCING FOR THE EAST COMMUNITY PARK SOCCER FIELDS BY RMC MASONRY AS PRESENTED IN THE AMOUNT OF $48,500.00 AND WAIVE FORMAL BIDDING PROCEDURES FOR THE REASONS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $48,500.00
- BUDGETED AMOUNT:
- 806-144-90015
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- CAPITAL OUTLAY - CIP, 806-144-90015 / $264,845.44
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
For Fiscal Year 2026, the Parks Grounds Department was approved funding for the East Community Park under the Capital Improvement Project (CIP) account 806-144-90015 in the amount of $650,000.00. The fencing of the soccer fields were contemplated by staff when requesting the continued budget for FY2026. With the remaining budget, staff is working towards adding sidewalks and fencing off the soccer fields to make this portion of the park accessible to the community.