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AGENDA ITEM REVIEW FORM |
7.A.
Regular City Council Meeting
- Meeting Date:
- 03/11/2026
- Department Head:
- Maria Angelica Roldan
- Submitted By:
- Crystal Ochoa, Administrative Coordinator, Parks & Recreation Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to approve the purchase of cement and water line installation materials for the East Community Park sidewalk project. (Angelica Roldan, Director of Parks and Recreation)
SUMMARY:
The Parks Grounds Department is working alongside the Public Works Department to begin the sidewalk project at the East Community Park. This project consists of building sidewalks at the East Community Park that connect the North, South, and West parking lots as well as the soccer field and restrooms as well as installing water lines. The Public Works Department has begun the ground leveling of this area. Staff would like to work directly with BLT Companies for the purchase of concrete and Yuma Winnelson for the purchase of water line installation materials.
Public Works staff requested quotes for the water line installation materials but were only able to obtain 2 out of the 3 requested. Only one quote was obtained for the purchase of cement, since BLT Companies is a frequent vendor that supplies concrete material with proven quality and reliability, and has established effective coordination for timely concrete deliveries as well as have worked with city departments throughout the years.
The completion of the concrete project will consist of various purchases of cement from BLT Companies during this fiscal year. The first purchase is attached to the agenda item. Based on the concrete fee that is charged per cubic yard and taxes, staff recommends not to exceed $100,000.00 and the quotes for water line installation materials have also been attached, Yuma Winnelson being the lowest quote. Both purchases separately exceed the $45,000.00 threshold as described in the San Luis Purchasing Code Section 3.05.010 (D). Public Works Department will be assisting with labor for both purchases, resulting in savings cost to the City.
Staff is seeking City Council's approval for the purchase of materials from both BLT Companies and Yuma Winnelson by waiving formal bidding procedures as permitted under the San Luis Purchasing Code Section 3.05.010 (F) due to time constraints in obtaining formal bidding for materials and labor as well as to avoid labor cost since Public Works staff will be assisting Parks as much as possible with all labor involved to get the East Community Park usable for residents.
Public Works staff requested quotes for the water line installation materials but were only able to obtain 2 out of the 3 requested. Only one quote was obtained for the purchase of cement, since BLT Companies is a frequent vendor that supplies concrete material with proven quality and reliability, and has established effective coordination for timely concrete deliveries as well as have worked with city departments throughout the years.
The completion of the concrete project will consist of various purchases of cement from BLT Companies during this fiscal year. The first purchase is attached to the agenda item. Based on the concrete fee that is charged per cubic yard and taxes, staff recommends not to exceed $100,000.00 and the quotes for water line installation materials have also been attached, Yuma Winnelson being the lowest quote. Both purchases separately exceed the $45,000.00 threshold as described in the San Luis Purchasing Code Section 3.05.010 (D). Public Works Department will be assisting with labor for both purchases, resulting in savings cost to the City.
Staff is seeking City Council's approval for the purchase of materials from both BLT Companies and Yuma Winnelson by waiving formal bidding procedures as permitted under the San Luis Purchasing Code Section 3.05.010 (F) due to time constraints in obtaining formal bidding for materials and labor as well as to avoid labor cost since Public Works staff will be assisting Parks as much as possible with all labor involved to get the East Community Park usable for residents.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF CEMENT MATERIALS NOT TO EXCEED $100,000.00 AND WATER LINE INSTALLATION MATERIALS AS QUOTED FOR THE EAST COMMUNITY PARK SIDEWALK PROJECT BY WAIVING FORMAL PURCHASING PROCEDURES AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $160,534.01
- BUDGETED AMOUNT:
- $650,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- CAPITAL OUTLAY - CIP - 806-144-90015 / $264,845.44
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
There is a budget available for this project under GL account 806-144-90015 Impact Fees for Parks.
Attachments
- BLT Quote - East Community Park Sidewalk Project
- Quote-Yuma Winnelson
- Quote-Ferguson Waterworks
- No Quote Response-Imperial Pipe and Steel