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AGENDA ITEM REVIEW FORM |
7.A.
Regular City Council Meeting
- Meeting Date:
- 04/22/2026
- Department Head:
- Roula Encinas
- Submitted By:
- Angelica Cifuentes, Purchasing Coordinator, Finance Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the City of San Luis Fire Station No.1 Roof Repair Project. (Eulogio Vera, Director of Public Works)
SUMMARY:
The Facilities Department is seeking Mayor and Council approval to accept and award a construction contract to EcoEnergy Solutions, LLC for the San Luis Fire Station No. 1 Roof Repair Project.
The repairs consist of 14,000 sq. ft. of sloped roof with clay tile, and 5,000 sq. ft. of low-sloped built-up roof. A roof with a watertight seal and a warranty for 10 years was requested as part of the bid. The sloped section with clay tiles scope consists of the removal of all tiles, replacing the underlayment, and reinstalling all tiles. Broken tiles are to be replaced with the same or approved equal tiles, and to be placed in the rear of the Fire Department, and all existing tiles are to be placed in public visible areas for consistency. The low slope section of the project is to repair flat surface roof for a watertight roof, repair flashings, and install coatings to qualify for a 10-year warranty. The winning contractor shall prepare all roof areas at the site designated in accordance with the Construction Documents, as prepared by Southwest Roofing Consultants, Inc.
The project was publicly advertised and procured utilizing the new procurement portal, OpenGov. EcoEnergy Solutions LLC., was determined to be the lowest responsive and responsible bidder, submitting a bid in the amount of $138,375.00.
Staff evaluated all bids and recommends awarding the contract to EcoEnergy Solutions, LLC. This purchase falls under the bidding provisions of our City of San Luis Procurement Code 3.05.030, 3.05.040, and 3.05.050.
The repairs consist of 14,000 sq. ft. of sloped roof with clay tile, and 5,000 sq. ft. of low-sloped built-up roof. A roof with a watertight seal and a warranty for 10 years was requested as part of the bid. The sloped section with clay tiles scope consists of the removal of all tiles, replacing the underlayment, and reinstalling all tiles. Broken tiles are to be replaced with the same or approved equal tiles, and to be placed in the rear of the Fire Department, and all existing tiles are to be placed in public visible areas for consistency. The low slope section of the project is to repair flat surface roof for a watertight roof, repair flashings, and install coatings to qualify for a 10-year warranty. The winning contractor shall prepare all roof areas at the site designated in accordance with the Construction Documents, as prepared by Southwest Roofing Consultants, Inc.
The project was publicly advertised and procured utilizing the new procurement portal, OpenGov. EcoEnergy Solutions LLC., was determined to be the lowest responsive and responsible bidder, submitting a bid in the amount of $138,375.00.
Staff evaluated all bids and recommends awarding the contract to EcoEnergy Solutions, LLC. This purchase falls under the bidding provisions of our City of San Luis Procurement Code 3.05.030, 3.05.040, and 3.05.050.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO AWARD THE CONTRACT TO ECOENERGY SOLUTIONS, LLC FOR THE SAN LUIS FIRE STATION NO. 1 ROOF REPAIR IN THE AMOUNT OF $138,375.00 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $138,375.00
- BUDGETED AMOUNT:
- $140,750.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- NON CAPITAL PROJECTS/
100-999-89000/PROJECT
#2026024/REMAINING BALANCE $322,288.79
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
For Fiscal Year 2026, the Facilities Department was approved funding for the San Luis Fire Station No. 1 Roof Repair Project account 100-999-89000 in the amount of $140,750.00. The San Luis Fire Station No. 1 Roof Repair was contemplated by staff when requesting the continued budget for FY 2026.