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AGENDA ITEM REVIEW FORM |
7.C.
Regular City Council Meeting
- Meeting Date:
- 05/13/2026
- Department Head:
- Manuel Hernandez
- Submitted By:
- Xochitl Lopez, Administrative Coordinator, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the approval of Amendment No. 1 to the Intergovernmental Agreement (IGA) between the City of San Luis and the Arizona Department of Transportation (ADOT) for the US 95 Raised Median Project. (Manuel Hernandez, Assistant Director of Public Works)
SUMMARY:
The City of San Luis previously approved an Intergovernmental Agreement with ADOT under Resolution No. 2299 for the construction of a raised median along US 95 from County 20½ St. to Co. 22nd St. During final design, the construction cost estimate exceeded the programmed federal funding. To maintain the project within the allocated budget, ADOT has requested Amendment No. 1 to revise the project limits, reducing the original segment from County 20½ Street to County 22nd Street (approximately 1.5 miles) , and the new project limits will be from County 21st Street to County 22nd Street (approximately 1.1 miles) .
The total project cost of $2,261,450 and funding structure (94.3% federal HSIP funds and 5.7% local match) remain unchanged. The City's construction match of $101,731.00 remains unchanged from the original agreement and has already been approved and paid for.
All other terms of the original agreement, including scope of work, funding responsibilities, and obligations, remain unchanged. This amendment allows the project to proceed without requiring additional City funding. ADOT anticipates advertising the project for construction bids in late May of this year.
Public Works is requesting Mayor and Council approval of Amendment No. 1 to the ADOT Intergovernmental Agreement for the US 95 raised median project, revising the limits from County 20½ Street–County 22nd Street to County 21st Street–County 22nd Street to stay within the federal budget allocated for this project. The total project cost and funding structure remain unchanged, including the City’s previously approved construction match of $101,731. All other terms of the agreement remain the same, and no additional City funding is required. Approval of this amendment will allow ADOT to proceed with advertising the project for construction.
The total project cost of $2,261,450 and funding structure (94.3% federal HSIP funds and 5.7% local match) remain unchanged. The City's construction match of $101,731.00 remains unchanged from the original agreement and has already been approved and paid for.
All other terms of the original agreement, including scope of work, funding responsibilities, and obligations, remain unchanged. This amendment allows the project to proceed without requiring additional City funding. ADOT anticipates advertising the project for construction bids in late May of this year.
Public Works is requesting Mayor and Council approval of Amendment No. 1 to the ADOT Intergovernmental Agreement for the US 95 raised median project, revising the limits from County 20½ Street–County 22nd Street to County 21st Street–County 22nd Street to stay within the federal budget allocated for this project. The total project cost and funding structure remain unchanged, including the City’s previously approved construction match of $101,731. All other terms of the agreement remain the same, and no additional City funding is required. Approval of this amendment will allow ADOT to proceed with advertising the project for construction.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AMENDMENT NO. 1 TO THE INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR THE US 95 RAISED MEDIAN PROJECT.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- No
- CITY/STATE/FEDERAL FUNDS:
- N/A
- TOTAL:
- N/A
- BUDGETED AMOUNT:
- N/A
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- N/A
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
N/A