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AGENDA ITEM REVIEW FORM |
7.C.
Regular City Council Meeting
- Meeting Date:
- 07/08/2026
- Department Head:
- Fernando Corona
- Submitted By:
- Fernando Corona, Information Technology Manager, Administration, Information Technology
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the authorization to purchase the Honeywell Phoenix G2 Fire Station Alerting System through the NPPgov purchasing agreement. (Fernando Corona, Information Technology Manager)
SUMMARY:
The Information Technology Division is seeking approval to procure the Phoenix G2 Fire Station Alerting System through the NPPgov purchasing agreement, contract #PS20350, with a total cost of $477,387.29, including hardware, installation, and a 1-year warranty and support, with the option to renew the warranty and support for subsequent years. This purchase is allowed under procurement code 3.05.090 Cooperative Purchasing.
The overall objective is to replace the legacy Zetron Fire Alerting system, now end-of-life, with the new Phoenix G2 alerting system to improve system reliability, as the current end-of-life parts are no longer supported. Replacement parts are not available for purchase in the event of a critical system failure; it would be difficult or impossible to bring the system back into operation.
Pricing Includes:
Primary Dispatch System $59,924.90 (Price includes hardware, software,1 year support with option to renew and applicable taxes)
Station 1 Alerting System $173,440.54 (Price includes hardware, software,1 year support with option to renew and applicable taxes)
Station 2 Alerting System $132,909.43 (Price includes hardware, software,1 year support with option to renew and applicable taxes)
Station 3 Alerting System $106,379.15 (Price includes hardware, software,1 year support with option to renew and applicable taxes)
G2 FSA System Training $4,733.27 + applicable taxes
Staff recommends approving the Phoenix G2 Fire Alerting System to help our Firefighters and Emergency Medical Services first responders meet required response times and ensure service uptime.
The overall objective is to replace the legacy Zetron Fire Alerting system, now end-of-life, with the new Phoenix G2 alerting system to improve system reliability, as the current end-of-life parts are no longer supported. Replacement parts are not available for purchase in the event of a critical system failure; it would be difficult or impossible to bring the system back into operation.
Pricing Includes:
Primary Dispatch System $59,924.90 (Price includes hardware, software,1 year support with option to renew and applicable taxes)
Station 1 Alerting System $173,440.54 (Price includes hardware, software,1 year support with option to renew and applicable taxes)
Station 2 Alerting System $132,909.43 (Price includes hardware, software,1 year support with option to renew and applicable taxes)
Station 3 Alerting System $106,379.15 (Price includes hardware, software,1 year support with option to renew and applicable taxes)
G2 FSA System Training $4,733.27 + applicable taxes
Staff recommends approving the Phoenix G2 Fire Alerting System to help our Firefighters and Emergency Medical Services first responders meet required response times and ensure service uptime.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF PHOENIX G2 FIRE ALERTING SYSTEM, IN ACCORDANCE WITH THE PRICING AND TERMS PRESENTED IN THE AGENDA MATERIALS.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $477,387.29
- BUDGETED AMOUNT:
- $680,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 100-999-90000
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The proposed FY2027 budget includes approximately $680,000.00 in funding to replace the end-of-life legacy Fire Computer-Aided Dispatch alerting system.