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AGENDA ITEM REVIEW FORM |
7.A.
Regular City Council Meeting
- Meeting Date:
- 09/09/2026
- Department Head:
- Tomas Sanchez
- Submitted By:
- Oscar Barnett, Project Manager, Engineering
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the approval of a $100,000.00 budget transfer for the continuation and completion of the Lakin Drive Subsidence Issue — Road Improvement Construction Project. (Tomas Sanchez, City Engineer)
SUMMARY:
The Engineering Department is continuing the Lakin Drive Subsidence issue project, approved by the City Council on May 13, 2026, with a total project budget of $371,800.00. The approved funding plan provided $200,000.00 to be expended during Fiscal Year 2025-2026 and $171,800.00 to be expended during Fiscal Year 2026-2027 to complete the project.
During Fiscal Year 2025-2026, the contractor completed less work than originally anticipated, resulting in lower-than-anticipated project expenditures during the fiscal year. As a result, only a portion of the $200,000.00 originally planned for Fiscal Year 2025-2026 was utilized.
The project is continuing into Fiscal Year 2026-2027 in accordance with the previously approved scope of work. To provide sufficient funding for the remaining work and maintain project continuity, the Engineering Department and the Department of Public Works coordinated with the Finance Department to process a $100,000.00 budget transfer.
The budget transfer is necessary to ensure sufficient funding is available for the continuation and completion of the previously approved project. The requested transfer does not change the previously approved project contract of $371,800.00.
For these reasons, the Engineering Department respectfully requests that the City Council approve the $100,000.00 budget transfer for FY 26-27 as presented in the attachment.
During Fiscal Year 2025-2026, the contractor completed less work than originally anticipated, resulting in lower-than-anticipated project expenditures during the fiscal year. As a result, only a portion of the $200,000.00 originally planned for Fiscal Year 2025-2026 was utilized.
The project is continuing into Fiscal Year 2026-2027 in accordance with the previously approved scope of work. To provide sufficient funding for the remaining work and maintain project continuity, the Engineering Department and the Department of Public Works coordinated with the Finance Department to process a $100,000.00 budget transfer.
The budget transfer is necessary to ensure sufficient funding is available for the continuation and completion of the previously approved project. The requested transfer does not change the previously approved project contract of $371,800.00.
For these reasons, the Engineering Department respectfully requests that the City Council approve the $100,000.00 budget transfer for FY 26-27 as presented in the attachment.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE BUDGET TRANSFER IN THE AMOUNT OF $100,000.00 AS DESCRIBED IN THE FISCAL IMPACT OF THIS ITEM, AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $371,800.00
- BUDGETED AMOUNT:
- $175,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- See Fiscal Impact Statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- See Fiscal Impact Statement
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Total Project Cost: $371,800.00
Budget Transfer is requested as follows:
From:
Account 100-999-90000
Project Number: 2027011
Amount: $680,000.00
To:
Account: 200-210-90010
Project Number: 2025070
Amount: $100,000.00
Budget Transfer is requested as follows:
From:
Account 100-999-90000
Project Number: 2027011
Amount: $680,000.00
To:
Account: 200-210-90010
Project Number: 2025070
Amount: $100,000.00