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AGENDA ITEM REVIEW FORM |
6.A.
Regular City Council Meeting
- Meeting Date:
- 11/09/2016
- Department Head:
- Olivia Jenkins
- Submitted By:
- Olivia Jenkins, Utilities Director, Utilities Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the purchase of a 2016 Chevrolet Colorado two-wheel drive extended cab truck for use by the meter readers in Utilities Department, Billing and Collections. (Olivia Jenkins, Utilities Director)
SUMMARY:
A new truck purchase for the Utilities Department is part of the approved Fiscal Year 2017 budget. The Utilities Department has selected the make and model as a 2016 Chevrolet Colorado two-wheel drive (2WD) extended cab truck as the best option for the meter readers. The proposed purchase is through a local dealership in Yuma and not though the State Contract. Pursuant to the San Luis Purchasing Code Section 36.01(D) for purchases costing between $15,000.00 and $34,999.99, the Utilities Department has obtained three (3) written quotes including the Arizona State Cooperative bidding through Midway Chevrolet in Phoenix. The lowest of the three (3) quotes is from Fisher Chevrolet in Yuma saving approximately $1,150.00, if purchase is made through the local dealership. The new truck will replace a 1998 Chevrolet truck borrowed from Public Works Department. The new and additional vehicle will be used by field personnel in the daily operations. Mainly to provide customer service in the delivery, retrieval, and repairs of residential garbage containers. Staff recommends purchase of new truck in the amount of $26,280.00.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF A 2016 CHEVROLET COLORADO TWO-WHEEL-DRIVE EXTENDED CAB TRUCK IN THE AMOUNT OF $26,280.00 FOR THE UTILITIES DEPARTMENT AS PRESENTED AND AUTHORIZE APPROPRIATE CITY OFFICIALS TO EXECUTE THE PURCHASE.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- 26,280.00
- BUDGETED:
- 27,430.00
- AVAILABLE TO TRANSFER:
- 27,430.00
- GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
- 300-301-90000 - Capital Outlay - Equipment $27,430.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Purchase/expense will be $1,150.00 less than the budgeted amount and the purchase price is less than State Contract.