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AGENDA ITEM REVIEW FORM |
5.D.
Regular City Council Meeting
- Meeting Date:
- 01/25/2017
- Department Head:
- Eulogio Vera
- Submitted By:
- Manuel Rojas, Assistant Public Works Director, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding approval of Shuck Drilling Company, Invoice #8017 for Well #9 at Well Site #6 rehabilitation and ratification of the same. (Manuel Rojas, Assistant Public Works Director)
SUMMARY:
Staff called Shuck Drilling Company on a pump issue, which consisted of Well #9 located at Well Site #6 not yielding much less flow than normal. After water well was removed and camera inspected, we found the well casing was plugged. Due to well pump and piping already removed and vendor on site, we continued with work. Staff recently worked with Shuck Drilling at Well Site #7 Project with good results. The unexpected higher maintenance repair costs were due to sonar jet shots that were performed to clean the well casing and well pump trimming.
The cost was $18,519.73. Under San Luis City Code-Purchasing, Section 36.01(D), three quotes are needed for this dollar amount. Public Works Department, recommends waiving formal purchasing procedures as allowed under San Luis City Code-Purchasing, Section 36.01 (H) and is justified due to vendor already being on site working on the well. Work performed is at fair market value, and the urgency for a timely repair as Well Site #6 is the largest well site in West San Luis (second largest in the City) and when its down for repairs, its treated as "urgent" due to customer demand and fire liability.
The cost was $18,519.73. Under San Luis City Code-Purchasing, Section 36.01(D), three quotes are needed for this dollar amount. Public Works Department, recommends waiving formal purchasing procedures as allowed under San Luis City Code-Purchasing, Section 36.01 (H) and is justified due to vendor already being on site working on the well. Work performed is at fair market value, and the urgency for a timely repair as Well Site #6 is the largest well site in West San Luis (second largest in the City) and when its down for repairs, its treated as "urgent" due to customer demand and fire liability.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO RATIFY AND APPROVE SHUCK DRILLING COMPANY, INVOICE #8017 FOR WELL #9 REHABILITATION AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- Enterprise Funds - Water Division
- TOTAL:
- $18,519.73
- BUDGETED:
- $228,050.00
- AVAILABLE TO TRANSFER:
- N/A
- GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
- 300-0302-70025 Maintenance/Other $67,256.28
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Staff called Shuck Drilling Company on a pump issue, not pumping appropriate water flow. After water well was removed and camera inspected, we found the well casing was plugged. The cost of maintenance repairs increased due to Sonar Jet Shots to clean the well casing and well pump trimming.
Water Division 300-302-70025 Maintenance/Other $18,519.73
Water Division 300-302-70025 Maintenance/Other $18,519.73