NOTICE OF REGULAR COUNCIL MEETING
In accordance with Section 38-431.01 of the Arizona Revised Statutes of the State of Arizona, notice is hereby given to the Members of City Council and to the general public that the Mayor and Council of the City of San Luis, Arizona will hold a Regular City Council meeting at 7:00 p.m., Wednesday, December 14, 2016. The meeting will take place at the City Council Chambers, located at 1090 E. Union Street, San Luis, Arizona, 85349. Everyone from the public is invited to attend the open meeting.
In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of San Luis does not discriminate on the basis of disability in the admission of or access to, or treatment of employment in its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities or services contact: ADA/Section 504 Coordinator, City of San Luis Human Resources Department, 1090 E. Union Street, San Luis, Arizona, 85349; (928) 341-8520.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the City Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recordings. Parents in order to exercise their rights may either file written consent with the City Clerk to such recordings, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the City will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.
THIS NOTICE IS GIVEN BY:
/s/ Sonia Cornelio, City Clerk
AVISO DE JUNTA REGULAR
De acuerdo con los Estatutos del Estado de Arizona A.R.S. §38-431.01, se le informa a los miembros del Cabildo y al público en general que el Alcalde y el Cabildo, tendrán una Junta Regular a las 7:00 p.m., el día Miercoles 14 de Diciembre del 2016. La junta se llevará a cabo en la Sala del Cabildo, ubicada en el 1090 E. Union Street, San Luis, Arizona, 85349. El público está cordialmente invitado a la junta.De acuerdo con el Acta de Americanos con Discapacidades y la Sección 504 del Acta de Rehabilitación del 1973, la Ciudad de San Luis, Arizona no discrimina por causa de discapacidad la admisión y acceso a sus programas, actividades, servicios o en el trato en cuanto a empleo. Para más información referente a derechos y provisiones del Acta de Americanos con Discapacidades o Sección 504, o para solicitar adaptaciones qua sean razonables para la participación en programas, actividades o servicios de la Ciudad, contactar al: Coordinador del Acta de Americanos con Discapacidades/Sección 504, Departamento de Recursos Humanos de la Ciudad de San Luis, Arizona, ubicado en el 1090 E. Union Street, San Luis, Arizona, 85349; (928) 341-8520.
Por medio de este aviso y de acuerdo con los Estatutos del Estado de Arizona A.R.S §1-602.A.9, sujeto a ciertas excepciones reglamentarias, los padres de familia tienen el derecho de dar el consentimiento ante el Estado o cualquiera de sus subdivisiones políticas para hacer una grabación de audio o video de su hijo menor de edad. Las juntas del Cabildo se graban en audio y/o video y como resultado, el hecho de que haya menores presentes puede ser sujeto a que sean grabados. Para que los padres de familia puedan ejercer sus derechos pueden dar el consentimiento por escrito con la Secretaria de la Ciudad a tal grabación, o tomar acción personal para asegurarse que su hijo menor no esté presente cuando la grabación se lleve a cabo. Si un menor de edad está presente en el momento de la grabación, la Ciudad asumirá que los padres de familia están cediendo los derechos sobre una posible grabación de acuerdo con los Estatutos del Estado de Arizona A.R.S. §1-602.A.9.
ESTE AVISO ES DADO POR:
/f/ Sonia Cornelio, Actuaria de la Ciudad
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AGENDA Regular Meeting San Luis City Council San Luis Council Chambers 1090 E. Union Street San Luis, AZ 85349 December 14, 2016 7:00 p.m. |
AMENDED AGENDA 12/13/2016 |
MEMBERS OF THE CITY COUNCIL WILL ATTEND EITHER IN PERSON, TELEPHONE, OR VIDEO CONFERENCE COMMUNICATION
1.
CALL TO ORDER/ROLL CALL 7:01 p.m.
2.
PLEDGE OF ALLEGIANCE
3.
INVOCATION
4.
OATH & SWEARING-IN CEREMONIES
- Oath & Swearing-in of office for re-elected Council Members Maria Cecilia Ramos, Matias Rosales and Gloria Torres to be officiated by the Honorable Juan M. Guerrero, Somerton-San Luis Justice of the Peace, Second Precinct.
- Oath & Swearing-in of office for newly appointed City Manager Tadeo A. De La Hoya to be officiated by the Honorable Juan M. Guerrero, Somerton-San Luis Justice of the Peace, Second Precinct.
- Oath & Swearing-in of office for re-elected Council Members Maria Cecilia Ramos, Matias Rosales and Gloria Torres to be officiated by the Honorable Juan M. Guerrero, Somerton-San Luis Justice of the Peace, Second Precinct.
- Oath & Swearing-in of office for newly appointed City Manager Tadeo A. De La Hoya to be officiated by the Honorable Juan M. Guerrero, Somerton-San Luis Justice of the Peace, Second Precinct.
Executed
5.
CONSENT AGENDA
All matters are considered to be routine by the City Council and will be enacted by one motion. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
All matters are considered to be routine by the City Council and will be enacted by one motion. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
5.
A.
MINUTES OF
-Regular Council meeting held September 14, 2016
-Special Council meeting held September 21, 2016
-Regular Council meeting held September 28, 2016
-Regular Council meeting held September 14, 2016
-Special Council meeting held September 21, 2016
-Regular Council meeting held September 28, 2016
Approved
5.
B.
DISBURSEMENTS FROM NOVEMBER 12, 2016 THROUGH DECEMBER 14, 2016
Total Disbursements $1,565,416.04
(One Million, Five Hundred-Sixty Five Thousand, Four Hundred Sixteen Dollars and Four Cents)
Total Disbursements $1,565,416.04
(One Million, Five Hundred-Sixty Five Thousand, Four Hundred Sixteen Dollars and Four Cents)
Approved
5.
C.
Discussion and possible action on any and all matters regarding authorization to join the Strategic Alliance for Volume Expenditures (SAVE) Cooperative Purchasing Agreement.
(Angelica Cifuentes, Purchasing Agent III)
Approved
5.
D.
Discussion and possible action on any and all matters regarding the previously approved purchase of a 2016 Chevrolet Colorado two-wheel drive extended cab truck for the Utilities Department to allow for waiver of formal procurement procedures as allowed by the San Luis Purchasing Code Section 36.01(H).
(Olivia Jenkins, Utilities Director)
Approved
5.
E.
Discussion and possible action on any and all matters regarding the donation of two old ambulances and the purchase of two new ambulances.
(Hank Green, Fire Chief)
Approved
5.
F.
Discussion on any and all matters regarding Fire Department purchase of Image-Trend software to interface with Computer Aided Dispatch and emergency medical service reports.
(Hank Green, Fire Chief)
Approved
5.
G.
Discussion on any and all matters regarding the purchase of portable radio equipment for the Fire Department.
(Hank Green, Fire Chief)
Approved
5.
H.
Discussion and possible action on any and all matters regarding the re-allocation of funds and request that the revenues generated by the City of San Luis Parks & Recreation Spooktacular Festival held October 31, 2016 be used in equal amount to replenish the Youth Center and Special Services accounts.
(Lizandro Galaviz, Parks & Recreation Director)
Approved
5.
I.
Discussion on any and all matters regarding releasing of Probation Funds to refund certain Probation Fees.
(Kristin McManus, Magistrate)
Approved
5.
J.
Discussion and possible action on any and all matters regarding Resolution No. 1167. A resolution of the Mayor and Council of the City of San Luis, Arizona, approving an Intergovernmental Agreement between the City of San Luis and Yuma County for the purpose of providing mandated Weekend and Holiday Municipal Court Services.
(Kristin McManus, Municipal Court Judge)
Approved
5.
K.
Discussion and possible action on any and all matters regarding the adoption of Resolution No.1168. A Resolution of the Mayor and City Council of San Luis, Arizona to receive funding for overtime and mileage by approving an Intergovernmental Agreement and authorizing execution of Subrecipient Agreement Operation Stonegarden Grant Program - Overtime and Mileage between the State of Arizona through the Arizona Department of Homeland Security and the City of San Luis, Arizona through the San Luis Police Department.
(Andrea Moreno, Police Administrator)
Approved
5.
L.
Discussion and possible action on any and all matters regarding the adoption of Resolution No.1169. A resolution of the Mayor and City Council of San Luis, Arizona to receive funding for equipment by approving an Intergovernmental Agreement and authorizing execution of Subrecipient Agreement Operation Stonegarden Grant Program - Equipment between the State of Arizona through the Arizona Department of Homeland Security and the City of San Luis, Arizona through the San Luis Police Department.
(Andrea Moreno, Police Administrator)
Approved
5.
M.
Discussion and possible action on any and all matters regarding Resolution No. 1172. A resolution of the Mayor and City Council of the City of San Luis, Arizona, declaring as a public record that certain document filed with the City Clerk and titled "The City of San Luis Records Management and Retention Policy".
(Sonia Cornelio, City Clerk)
Approved
6.
PRESENTATIONS
6.
A.
Presentation of proposed plans for Friendship Park.
(Lizandro Galaviz, Parks & Recreation Director)
Presentation Done
7.
DISCUSSION AND POSSIBLE ACTION ITEMS:
7.
A.
Discussion and possible action on any and all matters regarding proposed agreement with Tadeo A. De La Hoya as City Manager.
(Kay Macuil, City Attorney)
Approved
7.
B.
Discussion and possible action on any and all matters regarding Resolution No. 1170. A resolution of the Mayor and City Council of the City of San Luis, Arizona approving a Development and Protected Development Rights Agreement for a solar wind energy tower between the City of San Luis, Arizona and Arizona Green Power, L.L.C.
(John Starkey, Director of Planning and Zoning, Glenn Gimbut, Assistant City Attorney, and Ron Pickett of Arizona Green Power)
Approved
7.
C.
Discussion and possible action to adopt Resolution No. 1173. A resolution of Mayor and City Council of the City of San Luis, Yuma County, Arizona prescribing standards of Financial Disclosure for local Elected Officials; repealing conflicting resolutions; providing for severability and declaring an emergency.
(Sonia Cornelio, City Clerk)
Approved
7.
D.
Discussion and possible action on any and all matters regarding Resolution No. 1174. A resolution of the mayor and City Council of the City of San Luis, Arizona, approving and adopting an intergovernmental agreement with Gadsden Elementary School District to apply for rights of way from the State of Arizona and make improvements on the rights of way.
(Jenny Torres, Director of Community Development)
Approved
7.
E.
Discussion and possible action on any and all matters regarding First Reading of Ordinance No. 360. An ordinance of the Mayor and City Council of the City of San Luis, Arizona, amending the City Code of the City of San Luis, amending Chapter 37, adopting the City of San Luis Records Management and Retention Policy, repealing and conflicting provisions; and providing for severability.
(Sonia Cornelio, City Clerk)
A. Approval of First Reading of Ordinance No. 360 by title only
A. Approval of First Reading of Ordinance No. 360 by title only
Approved
7.
F.
Public hearing followed by discussion and possible action on any and all matters regarding Rezoning Case No. 2016-0498, and first reading of Ordinance No. 361. An ordinance of the Mayor and Council of the City of San Luis, Arizona, amending the official zoning map of the City of San Luis by changing the zoning classification of approximately 10 acres located north of County
22nd
Street and east of the East Main Canal from Rural Area Residential (RA-10) to Medium Density Residential (
R1-6
); repealing any conflicting provisions; and providing for severability.
(John Starkey, Planning & Zoning Director)
A. Open Public Hearing
A. Open Public Hearing
1. Staff presentation and applicant (if available)
2. Call to the Public on this item
2. Call to the Public on this item
B. Close Public Hearing
C. Action on first reading of Ordinance No.361 by title only.
C. Action on first reading of Ordinance No.361 by title only.
Public Hearing Held/Approved
8.
BOARD OF ADJUSTMENT
MOTION TO ADJOURN AS CITY COUNCIL AND CONVENE AS BOARD OF ADJUSTMENT
MOTION TO ADJOURN AS CITY COUNCIL AND CONVENE AS BOARD OF ADJUSTMENT
8.
A.
Public hearing followed by discussion and possible action on any and all matters regarding Variance Case No. 2016-0558. A request by Vianey Vega of Vega & Vega Engineering, on behalf of 5M Holding L.L.C, owner, for a variance to reduce street side setback from 10 feet to 5 feet in a Community Commercial (C-2) zoned property located at 800 N. Main Street, San Luis, Arizona.
(John Starkey, Planning & Zoning Director)
A. Open Public Hearing
A. Open Public Hearing
1. Staff Presentation and Applicant if available
2. Call to the Public on this item
2. Call to the Public on this item
B. Close Public Hearing
C. Action on Variance Case No. 2016-0558
C. Action on Variance Case No. 2016-0558
Public Hearing Held/Approved
9.
MOTION TO ADJOURN AS BOARD OF ADJUSTMENT AND RECONVENE AS CITY COUNCIL
10.
SUMMARY OF CURRENT EVENTS
Events by Mayor, Council Members and/or City Manager pursuant to A.R.S. §38-431.02 (K).
Events by Mayor, Council Members and/or City Manager pursuant to A.R.S. §38-431.02 (K).
Informational Update
11.
CALL TO THE PUBLIC
This is the time for the public to comment. Members of the City Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38-431.01 (H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.
This is the time for the public to comment. Members of the City Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38-431.01 (H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.
No Legal
Action Permitted
Action Permitted
12.
EXECUTIVE SESSION
Vote to hold an Executive Session pursuant to A.R.S. §38-431.03(A)(3), (4) and (7).
Discussion and possible action to hold an Executive Session pursuant to A.R.S. §38-431.03(A)(3), (4) and (7) for discussion or consultation:
- for legal advice with the City Attorney or City's attorneys, and/or
- with the City Attorney of City's attorneys in order to consider its position and instruct its attorneys regarding City Council's position regarding contracts that are the subject of negotiations, and/or
- with designated representatives of City Council in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property. (Kay Marion Macuil, City Attorney; Jenny Torres, Community Development Director; Ralph Velez, City Consultant)
Vote to hold an Executive Session pursuant to A.R.S. §38-431.03(A)(3), (4) and (7).
Discussion and possible action to hold an Executive Session pursuant to A.R.S. §38-431.03(A)(3), (4) and (7) for discussion or consultation:
- for legal advice with the City Attorney or City's attorneys, and/or
- with the City Attorney of City's attorneys in order to consider its position and instruct its attorneys regarding City Council's position regarding contracts that are the subject of negotiations, and/or
- with designated representatives of City Council in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property. (Kay Marion Macuil, City Attorney; Jenny Torres, Community Development Director; Ralph Velez, City Consultant)
Executive Session Held
13.
MOTION TO GO BACK INTO REGULAR SESSION
13.
A.
Discussion and possible action to adopt Resolution No. 1171. A resolution of the Mayor and City Council of the City of San Luis, Arizona approving a Memorandum of Understanding between the City of San Luis, Arizona and San Luis Commercial Holdings, L.L.C., an Arizona limited liability company. (Jenny Torres, Community Development Director)
Approved
14.
ADJOURNMENT 8:33 p.m.