Authorization to Approve Construction Management Services for the New Public Works Facility

Purpose:
The purpose of this case is to receive council authorization to enter into an agreement with RJM Construction to provide construction management services for the construction of the new City of Ramsey Public Works facility. The construction manager (CM), in conjunction with city staff, will act as the city's advocate, both throughout the design and construction phases of the project.  During the design phase the CM will help the city with the selection of the project architect, facilitate design of the facility and prepare the final bid documents.  During the second phase, which is the actual construction of the facility, the CM will be responsible for tracking material deliveries, the daily construction schedule and working with the sub-contractors to make sure the project stays on track. 
Background: 
The city of Ramsey has long planned for a new public works facility and added it to our Capital Improvement Plan (CIP) in 2006. The land was secured in 2008 by the purchase of the former Bury Carlson site.  That purchase was finalized in 2013 and the  BKV Group was hired in 2015 to perform  a space needs study.  This study would be  used to determine the size of facility needed to serve the PW department's needs for now and into the future. The size of the current facility is 32000 sq.ft which consists of 3 separate buildings, with offsite equipment storage spread out over 3 additional sites.  The space needs study determined that the new facility should be sized at 66,000 sq. ft or more than double our current size.  The new facility would allow all personnel and equipment to be located under one roof. The existing buildings will be re-used as storage facilities for PW and the police department. The current utilities department, which is the smallest of the 3 buildings, will be redesigned  and used as a future recycling center.

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On June 19, city staff issued  a Request for Proposals (RFP)  for construction management services for the new Public Works Facility. To be considered for the project, interested firms were required to attend a pre-proposal meeting on July 10.  Ten firms were in attendance at the meeting.  Following that meeting we revised our RFP to clarify some language and reissued the revised addition, plus addendum #1. The deadline for final submittals was 4:00 PM on August 9th.  At that time we received seven proposals.

The City Administrator, City Engineer and the Public Works Superintendent met on Aug. 19  to vet and rank the 7 proposals that we had received.  The top 3 firms selected after that process were RJM construction, Krause-Anderson Construction and Bradbury Stamm Construction.  The final criteria for selection was based on experience in public works maintenance facility projects, construction time line, and estimated cost.
At the August 27th City Council work session, the top 3 firms were interviewed by council and staff and the consensus was to move RJM Construction ahead for final approval.

RJM's estimated fee schedule is as follows:
Phase 1 (Preconstruction) $19,985.00
Phase 2 (Construction) $590,102.00
Total Cost $610,087.00


 

Funding for Construction Manager services will come from the facility fund.  $1,000,000.00 has been earmarked from this fund, which will leave a balance of approximately $400,000.00

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Staff recommends entering negotiations with RJM Construction for construction management services for the new Public Works Facility.

Motion to approve staff negotiations  with RJM Construction for construction management services for the new City of Ramsey Public Works Facility.