5.8.
CC Regular Session
- Meeting Date:
- 05/26/2020
- By:
- Bruce Westby, Engineering/Public Works
Information
Title
Adopt Resolution #20-104 Accepting Bids and Awarding Contract for Hedgehog Street Drainage Improvements, Improvement Project #19-10
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #20-104 accepting bids and awarding a construction contract for Hedgehog Street Drainage Improvements, Improvement Project #19-10.
Background:
In 2018 the property owner at 15639 Hedgehog Street informed Staff that stormwater runoff from Hedgehog Street and 156th Lane NW flows through a ditch on their property but that lately the runoff was extending outside the easement area to within about 10 feet of the back door. The property owner inquired what the City could do to help prevent stormwater runoff from running into and ponding in their back yard.
In late 2018 and early 2019, City Staff collected topographic survey data, then prepared plans, specifications and a cost estimate for a drainage improvement project that included re-grading the existing drainage swale along the south property line of 15639 Hedgehog Street, directly across from 156th Lane NW. A copy of the plans prepared by Staff as used to solicit bids in 2019 and 2020 are attached for reference.
On September 24, 2019, the City Council adopted Resolution #19-234 approving the plans prepared by Staff and authorizing advertisements for bids. Bids were then advertised in the Anoka Union Herald and on QuestCDN via the City’s website. On October 30, 2019, seven (7) sealed bids were publicly opened, and though the bids complied with the advertisements for bids they were not competitive and were two to four times higher than the engineer’s estimate. On November 12, 2019, the City Council adopted Resolution #19-266 rejecting all bids and authorizing Staff to advertise for bids again in 2020. Copies of both executed Council Resolutions are attached for reference.
The ditch and proposed grading improvements are located within an existing drainage easement that fronts several properties in the area. Acquisition of permanent easements will not be required to complete this work. However, temporary easements will be needed to complete some clearing, grading and turf restoration operations outside the existing easements, thereby ensuring that stormwater runoff will be contained within the ditch and existing drainage easements following construction.
The purpose of this case is to adopt Resolution #20-104 accepting bids and awarding a construction contract for Hedgehog Street Drainage Improvements, Improvement Project #19-10.
Background:
In 2018 the property owner at 15639 Hedgehog Street informed Staff that stormwater runoff from Hedgehog Street and 156th Lane NW flows through a ditch on their property but that lately the runoff was extending outside the easement area to within about 10 feet of the back door. The property owner inquired what the City could do to help prevent stormwater runoff from running into and ponding in their back yard.
In late 2018 and early 2019, City Staff collected topographic survey data, then prepared plans, specifications and a cost estimate for a drainage improvement project that included re-grading the existing drainage swale along the south property line of 15639 Hedgehog Street, directly across from 156th Lane NW. A copy of the plans prepared by Staff as used to solicit bids in 2019 and 2020 are attached for reference.
On September 24, 2019, the City Council adopted Resolution #19-234 approving the plans prepared by Staff and authorizing advertisements for bids. Bids were then advertised in the Anoka Union Herald and on QuestCDN via the City’s website. On October 30, 2019, seven (7) sealed bids were publicly opened, and though the bids complied with the advertisements for bids they were not competitive and were two to four times higher than the engineer’s estimate. On November 12, 2019, the City Council adopted Resolution #19-266 rejecting all bids and authorizing Staff to advertise for bids again in 2020. Copies of both executed Council Resolutions are attached for reference.
The ditch and proposed grading improvements are located within an existing drainage easement that fronts several properties in the area. Acquisition of permanent easements will not be required to complete this work. However, temporary easements will be needed to complete some clearing, grading and turf restoration operations outside the existing easements, thereby ensuring that stormwater runoff will be contained within the ditch and existing drainage easements following construction.
Notification:
Bids were advertised in the Anoka Union Herald and in Finance and Commerce on May 1 and May 8, 2020.
Observations/Alternatives:
Observations:
Similar to all improvement projects over the past two years, bids were solicited, accepted and managed on-line via the City’s website using QuestCDN. This proved especially useful during the current pandemic since it did not limit the ability for contractors to submit bids, for the City to receive and accept bids, and allowed on-line participation during the bid opening.
On May 20, 2020, seven (7) bids were received and publicly opened. All bids complied with the advertisement for bids and though the bids were not competitive in general, the two lowest bids were competitive with the engineer’s estimate. A summary of the seven bids received is below and in the attached resolution.
Dryden Excavating of Anoka, Minnesota, submitted the lowest responsible total bid of $17,838.30 in accordance with the approved plans and specifications and advertisement for bids, which is $2,396.70 (11.84%) less than the engineer’s estimate of $20,235.00.
It is important to note that the lowest bidder is a local grading contractor. As was discussed with Council in 2019, it was hoped that bidding the project earlier in the year would result in one or more local grading contractors submitting bids due to reduced workloads. This is important in that Staff is currently working to develop numerous drainage improvement projects and will now plan to route such projects through the City Council to accommodate bidding earlier in the season, unless of course the improvements are needed to address immediate safety concerns, or if costs due to anticipated damage outweighed the estimated cost savings.
Alternatives:
Alternative #1: Motion to adopt Resolution #20-104 accepting bids and awarding a construction contract for Hedgehog Street Drainage Improvements, Improvement Project #19-10.
Similar to all improvement projects over the past two years, bids were solicited, accepted and managed on-line via the City’s website using QuestCDN. This proved especially useful during the current pandemic since it did not limit the ability for contractors to submit bids, for the City to receive and accept bids, and allowed on-line participation during the bid opening.
On May 20, 2020, seven (7) bids were received and publicly opened. All bids complied with the advertisement for bids and though the bids were not competitive in general, the two lowest bids were competitive with the engineer’s estimate. A summary of the seven bids received is below and in the attached resolution.
| CONTRACTOR | TOTAL BID |
| Dryden Excavating | $17,838.30 |
| Minnesota Dirt Works | $18,500.00 |
| Meyer Contracting Inc. | $30,567.16 |
| Vinco, Inc. | $32,915.00 |
| Blackstone Contractors LLC | $39,455.00 |
| Sunram Construction, Inc. | $43,916.00 |
| Kuechle Underground Inc. | $48,944.00 |
| Engineer’s Estimate | $20,235.00 |
Dryden Excavating of Anoka, Minnesota, submitted the lowest responsible total bid of $17,838.30 in accordance with the approved plans and specifications and advertisement for bids, which is $2,396.70 (11.84%) less than the engineer’s estimate of $20,235.00.
It is important to note that the lowest bidder is a local grading contractor. As was discussed with Council in 2019, it was hoped that bidding the project earlier in the year would result in one or more local grading contractors submitting bids due to reduced workloads. This is important in that Staff is currently working to develop numerous drainage improvement projects and will now plan to route such projects through the City Council to accommodate bidding earlier in the season, unless of course the improvements are needed to address immediate safety concerns, or if costs due to anticipated damage outweighed the estimated cost savings.
Alternatives:
Alternative #1: Motion to adopt Resolution #20-104 accepting bids and awarding a construction contract for Hedgehog Street Drainage Improvements, Improvement Project #19-10.
Funding Source:
Project costs include 18% indirect costs for administrative (5%), engineering (12%), and legal (1%) costs. Attached is a proposal from Bolton & Menk for construction staking services in the not-to-exceed amount of $1,080. This cost would be included under indirect costs for engineering, resulting in a project cost of approximately $21,049.19.
City Stormwater Funds will fund 100-percent of the improvements.
City Stormwater Funds will fund 100-percent of the improvements.
Recommendation:
Staff recommends alternative #1.
Staff believes Dryden Excavating’s low bid is very reasonable. Staff has also worked with Dryden on many projects throughout the years and is confident in their ability to do a good job.
Staff believes Dryden Excavating’s low bid is very reasonable. Staff has also worked with Dryden on many projects throughout the years and is confident in their ability to do a good job.
Action:
Motion to adopt Resolution #20-104 accepting bids and awarding a construction contract for Hedgehog Street Drainage Improvements, Improvement Project #19-10.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Kurt Ulrich | Kurt Ulrich | 05/21/2020 04:10 PM |
- Form Started By:
- Bruce Westby
- Started On:
- 05/19/2020 06:39 AM
- Final Approval Date:
- 05/21/2020