Consider Award of Bids for IP 11-09, the Bituminous Overlay of Alpine Drive

The bituminous overlay of Alpine Drive, from Ramsey Boulevard to Sunfish Lake Boulevard, was considered in the 2011 Street Maintenance Program, but due to funding constraints the project had to be removed from the program and initiated as a stand-alone Municipal State Aid (MSA) project. On March 15, 2011 this item was discussed by the Public Works Committee to determine whether the construction of a trail should be included in the project scope, as the skate park in Alpine Park was recently completed and pedestrian access and safety was previously discussed for this area.

The direction from the Committee, and ratified by the entire Council in April, was to segment the project into two; with the phase one section from Ramsey Blvd. to approximately the skate park entrance being constructed this year, and the remaining section to Sunfish Lake Blvd being completed next year. Completing the project in this manner allowed for the area of greatest concern to be addressed right away, with the remainder being done when the Anoka County signalization project at Sunfish Lake Blvd. was complete. The phase two segment would also include a trail component; which allows staff additional time to identify potential funding sources, and potentially include alternative maintenance treatments that may provide greater longevity of the roadway.

Staff has had a chance to evaluate the pavement condition on the phase one section of roadway, and has determined that a standard mill and overlay will not adequately address the bituminous failures. Some of the potholes have extended into the lower pavement layers and base material, and stormwater facilities are lacking. Therefore, staff is recommending a full depth reclamation of the roadway, and the addition of storm sewer.

City Council reviewed this recommendation at the September 13, 2011 meeting and recommended bidding the full depth reclamation project.

Staff recommends awarding the contract for IP 11-09 Bituminous Overlay of Alpine Drive to North Valley, Inc. in the amount of $ 363, 222.71.  The work will consist of full depth reclamation of the bituminous surface, installation of storm sewer, repairing curbs and placing new bituminous base and wear courses.

The project is proposed to be funded with the City's MSA (state gas tax) fund. When this project was first conceptualized and budgeted it included a $410,000 expenditure.  There are currently adequate funds in the City's MSA account to cover this additional expenditure, but as previously discussed MSA funds become limited in future years due to the current MSA projects in progress.

Motion to authorize entering into a contract for IP 11-09 Bituminous Overlay of Alpine Drive with North Valley, Inc. in the amount of $ 363,222.71 for the full depth reclamation of Alpine Drive.