7.4.
CC Regular Session
- Meeting Date:
- 03/09/2021
- Submitted For:
- Bruce Westby
- By:
- Joe Feriancek, Engineering/Public Works
Information
Title:
Adopt Resolution #21-056 Accepting Bids and Awarding Contract for 2021 Crack Seal Improvements, Improvement Project #21-06
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #21-056 accepting bids and awarding a construction contract for 2021 Crack Seal Improvements, Improvement Project #21-06.
Background:
Crack seal improvements are completed annually on between 13 and 23 miles of public street segments to cost-effectively maximize the life of the bituminous pavement. Crack sealing protects pavement by preventing stormwater runoff from seeping through cracks in the pavement and joints between the pavement and concrete curb and gutter and utility casting, reducing future pavement damage due to wet subgrade soils, especially during freeze-thaw cycles.
The City’s current pavement maintenance schedule calls for public streets to be crack sealed the third, seventh, and fourteenth year following construction, reconstruction, and overlay improvements. However, while this is the typical maintenance schedule it is important to note that Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions.
A total of 20.88 miles of public street segments are proposed to receive crack seal improvements in 2021. These street segments were selected based on age, pavement maintenance history, and Pavement and Surface Evaluation Rating (PASER) values. Crack seal improvements are typically performed on a pavement section with PASER values of 7 or higher. Staff also attempts to select street segments that are in relatively close proximity to each other in an attempt to receive lower bid prices for mobilization and traffic control bid items.
Plans and specifications for the 2021 Crack Seal Improvements were prepared in-house as part of Staff’s normal duties. A copy of the plans are attached to this case.
Work is anticipated to occur between mid-June and mid-August. The work generally takes two to three weeks to complete after the Contractor commits crews to the project. Staff is maintaining a project webpage, and updates it as new information is available. Letters will not be mailed to notify the public of the 2021 Crack Seal Improvements since the work occurs quickly and has little to no impact on the traveling public or abutting properties.
The purpose of this case is to adopt Resolution #21-056 accepting bids and awarding a construction contract for 2021 Crack Seal Improvements, Improvement Project #21-06.
Background:
Crack seal improvements are completed annually on between 13 and 23 miles of public street segments to cost-effectively maximize the life of the bituminous pavement. Crack sealing protects pavement by preventing stormwater runoff from seeping through cracks in the pavement and joints between the pavement and concrete curb and gutter and utility casting, reducing future pavement damage due to wet subgrade soils, especially during freeze-thaw cycles.
The City’s current pavement maintenance schedule calls for public streets to be crack sealed the third, seventh, and fourteenth year following construction, reconstruction, and overlay improvements. However, while this is the typical maintenance schedule it is important to note that Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions.
A total of 20.88 miles of public street segments are proposed to receive crack seal improvements in 2021. These street segments were selected based on age, pavement maintenance history, and Pavement and Surface Evaluation Rating (PASER) values. Crack seal improvements are typically performed on a pavement section with PASER values of 7 or higher. Staff also attempts to select street segments that are in relatively close proximity to each other in an attempt to receive lower bid prices for mobilization and traffic control bid items.
Plans and specifications for the 2021 Crack Seal Improvements were prepared in-house as part of Staff’s normal duties. A copy of the plans are attached to this case.
Work is anticipated to occur between mid-June and mid-August. The work generally takes two to three weeks to complete after the Contractor commits crews to the project. Staff is maintaining a project webpage, and updates it as new information is available. Letters will not be mailed to notify the public of the 2021 Crack Seal Improvements since the work occurs quickly and has little to no impact on the traveling public or abutting properties.
Notification:
Bids were advertised in the Anoka Union Herald and in Finance and Commerce on January 29, 2021 and February 5, 2021.
Observations/Alternatives:
Observations:
Bids were solicited accepted and managed on-line via the City’s website using QuestCDN. This allows contractors to submit bids, and for the City to receive and accept bids without the need for in-person interaction.
On March 2, 2021, seven (7) bids were received and publicly opened. All bids complied with the advertisement for bids. The four lowest bids were generally competitive and came in below the engineer’s estimate. A summary of the seven bids received is below and in the attached resolution.
Northwest Asphalt & Maintenance submitted the lowest responsible bid of $ 110,428.07 in accordance with the approved plans and specifications and advertisement for bids, which is $54,662.67 (33%) less than the engineer’s estimate of $ 165,090.74.
In 2021, the City of Ramsey budgeted $200,000 for crack seal improvements. With 14% indirect costs for administration, engineering, legal and financing, the project cost per the bid is $125,888.00. Staff has reviewed the City’s street database, and no other streets require crack sealing in 2021. In an attempt to spend all of the $200,000 budgeted for crack seal improvements on pavement maintenance improvements, engineering and public works staff will review our maintenance needs, including a potential pavement rejuvenation project, for the remaining $74,000. Staff will present a recommended plan to the Public Works Committee during their March or April regular meeting.
Alternatives:
Alternative #1 – Motion to adopt Resolution #21-056 accepting bids and awarding a contract for 2021 Crack Seal Improvements, Improvement Project #21-06 to Northwest Asphalt & Maintenance in the amount of $110,428.07.
Alternative #2 – Motion to deny adoption of Resolution #21-056 at this time.
Bids were solicited accepted and managed on-line via the City’s website using QuestCDN. This allows contractors to submit bids, and for the City to receive and accept bids without the need for in-person interaction.
On March 2, 2021, seven (7) bids were received and publicly opened. All bids complied with the advertisement for bids. The four lowest bids were generally competitive and came in below the engineer’s estimate. A summary of the seven bids received is below and in the attached resolution.
| CONTRACTOR | TOTAL BID |
| Northwest Asphalt & Maintenance | $110,428.07 |
| MP Asphalt Maintenance | $125,661.74 |
| KAMCO Inc. | $126,728.67 |
| Allied Blacktop Company | $159,505.83 |
| American Pavement Solutions Inc. | $174,638.18 |
| Fahrner Asphalt Sealers, LLC | $181,249.22 |
| Asphalt Surface Technologies Corp. | $196,708.24 |
| Engineer’s Estimate | $165,090.74 |
Northwest Asphalt & Maintenance submitted the lowest responsible bid of $ 110,428.07 in accordance with the approved plans and specifications and advertisement for bids, which is $54,662.67 (33%) less than the engineer’s estimate of $ 165,090.74.
In 2021, the City of Ramsey budgeted $200,000 for crack seal improvements. With 14% indirect costs for administration, engineering, legal and financing, the project cost per the bid is $125,888.00. Staff has reviewed the City’s street database, and no other streets require crack sealing in 2021. In an attempt to spend all of the $200,000 budgeted for crack seal improvements on pavement maintenance improvements, engineering and public works staff will review our maintenance needs, including a potential pavement rejuvenation project, for the remaining $74,000. Staff will present a recommended plan to the Public Works Committee during their March or April regular meeting.
Alternatives:
Alternative #1 – Motion to adopt Resolution #21-056 accepting bids and awarding a contract for 2021 Crack Seal Improvements, Improvement Project #21-06 to Northwest Asphalt & Maintenance in the amount of $110,428.07.
Alternative #2 – Motion to deny adoption of Resolution #21-056 at this time.
Funding Source:
This work will be funded entirely from the $200,000 that was budgeted for annual crack seal improvements in 2021.
Recommendation:
Staff recommends Alternative #1.
Action:
Adopt Resolution #21-056 accepting bids and awarding a contract for 2021 Crack Seal Improvements, Improvement Project #21-06.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 03/04/2021 09:43 AM |
| Kurt Ulrich | Kurt Ulrich | 03/04/2021 10:50 AM |
- Form Started By:
- Joe Feriancek
- Started On:
- 02/25/2021 04:01 PM
- Final Approval Date:
- 03/04/2021