7.3.
CC Regular Session
- Meeting Date:
- 05/25/2021
- Submitted For:
- Bruce Westby
- By:
- Joe Feriancek, Engineering/Public Works
Information
Title:
Adopt Resolution #21-139 Accepting Bids and Awarding Contract for Tiger Street Reconstruction, Improvement Project #21-02
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #21-139 Accepting Bids and Awarding Contract for Tiger Street Reconstruction, Improvement Project #21-02.
Background:
City Improvement Project 21-02 proposes to reconstruct Tiger Street between Armstrong Boulevard and 173rd Avenue. This street segment was constructed in 1991, measures approximately 2,200 linear feet (0.43 miles) in length, is generally 24-feet wide, is a rural section with drainage ditches, and received a 2020 Pavement and Surface Evaluation Rating (PASER) of 2, meaning the street segment needs a full reconstruction. See attached street segment summary for more information.
On December 8, 2020, the Ramsey City Council approved the 2021 – 2030 Capital Improvement Program, which identified Tiger Street for reconstruction in 2021. On November 10, 2020, the Ramsey City Council authorized Staff to execute proposals from Bolton & Menk, Inc. for the required topographic survey, and from Chosen Valley Testing (CVT) for required geotechnical work. The geotechnical report generally found clean sand below the existing bituminous and gravel pavement section, however 3 of the 10 borings found ½ foot or less of possible buried topsoil below the pavement materials. These topsoil materials are recommended to be removed prior to placement of new aggregate base and bituminous pavement.
In 2017, Tiger Street was included in the Ground Penetrating Radar (GPR) Pavement Evaluation performed by Braun Intertec. This GPR data provides bituminous and aggregate base thickness information at one-foot increments along the entire street segment. On average, 2.5 inches of bituminous pavement and 3.3 inches of aggregate base exist along this street.
Nine (9) properties have direct access to Tiger Street. Traffic counts taken by Staff in the fall of 2020 found average daily traffic (ADT) volumes of 573 ADT north of Armstrong Boulevard, and 399 ADT south of 173rd Avenue. Staff placed the speed trailer on-site in May of 2021 and found an 85th percentile speed of 28 mph.
Tiger Street is not currently included in the City’s Municipal State Aid Street (MSAS) system, which is composed of up to twenty-percent of City streets meeting certain criteria per the Minnesota Department of Transportation (MnDOT) Office of State Aid. In summary, a City street segment is eligible to be added to the MSAS system if it is functionally classified as a collector or arterial street, and if it directly connects to other county/municipal state aid highways/streets on both ends. Tiger Street currently functions as a collector street and connects to Armstrong Boulevard / County State Aid Highway (CSAH) 83 on the south end, and 173rd Avenue on the north end, which is included in the City’s MSAS system. Staff believes this segment of Tiger Street is a better candidate for the City’s MSAS system than some other existing MSAS segments, and will propose to add this segment of Tiger Street to the MSAS system as part of the overall MSAS system revisions that Staff is currently evaluating in response to development pattern changes, MnDOT State Aid rule revisions, and pending Highway 10 frontage road improvements, which have occurred since the City’s MSAS system was last officially revised in 2012. In order to allow this segment of Tiger Street to be added to the MSAS system in the future it must be reconstructed with 10-ton pavement design strength meeting MnDOT State Aid design standards. To achieve a 10-ton pavement design strength, the total pavement section depth, which includes the bituminous pavement and underlying aggregate base, must be increased from the City’s standard 5-ton pavement design of 7.5 inches (3.5-inches bituminous pavement plus 4-inches aggregate base) to 10-inches (4-inches bituminous pavement plus 6-inches aggregate base). However, since buried topsoil must be removed from under the existing pavement section in various areas, some project costs for strengthening the pavement will be reduced due to removing the need to import fill material to backfill voids when the buried topsoil is removed. Staff had estimated the overall project cost required to increase the pavement from a 5-ton design to a 10-ton design to be $42,000. Based on the favorable bid prices this cost is now estimated to be $28,000.
Municipal utilities do not exist in the project area and are not proposed to be extended to the project area or constructed as part of this project.
Stormwater runoff is directed into drainage ditches along both sides of Tiger Street. Runoff in the ditches is then conveyed through culverts under private driveways and intersecting streets before being discharged into low-lying areas generally north of Armstrong Boulevard. There are no known issues with stormwater management in the project area and no improvements to existing drainage ditches are proposed with this project.
On January 12, 2021 the Ramsey City Council adopted resolution # 21-009, ordering Staff to prepare plans and specifications for improvement project #21-02, Tiger Street Reconstruction. Staff prepared plans and specifications in-house as part of their normal duties.
On April 13, 2021 the Ramsey City Council adopted resolution #21-085, approving plans and specifications and authorizing advertisement for bids for Tiger Street Reconstruction, Improvements Project #21-02. Staff publicly opened bids on May 12, 2021 for the mentioned improvements.
The proposed improvements are designated as City Improvement Project #21-02, Tiger Street Reconstruction.
The purpose of this case is to adopt Resolution #21-139 Accepting Bids and Awarding Contract for Tiger Street Reconstruction, Improvement Project #21-02.
Background:
City Improvement Project 21-02 proposes to reconstruct Tiger Street between Armstrong Boulevard and 173rd Avenue. This street segment was constructed in 1991, measures approximately 2,200 linear feet (0.43 miles) in length, is generally 24-feet wide, is a rural section with drainage ditches, and received a 2020 Pavement and Surface Evaluation Rating (PASER) of 2, meaning the street segment needs a full reconstruction. See attached street segment summary for more information.
On December 8, 2020, the Ramsey City Council approved the 2021 – 2030 Capital Improvement Program, which identified Tiger Street for reconstruction in 2021. On November 10, 2020, the Ramsey City Council authorized Staff to execute proposals from Bolton & Menk, Inc. for the required topographic survey, and from Chosen Valley Testing (CVT) for required geotechnical work. The geotechnical report generally found clean sand below the existing bituminous and gravel pavement section, however 3 of the 10 borings found ½ foot or less of possible buried topsoil below the pavement materials. These topsoil materials are recommended to be removed prior to placement of new aggregate base and bituminous pavement.
In 2017, Tiger Street was included in the Ground Penetrating Radar (GPR) Pavement Evaluation performed by Braun Intertec. This GPR data provides bituminous and aggregate base thickness information at one-foot increments along the entire street segment. On average, 2.5 inches of bituminous pavement and 3.3 inches of aggregate base exist along this street.
Nine (9) properties have direct access to Tiger Street. Traffic counts taken by Staff in the fall of 2020 found average daily traffic (ADT) volumes of 573 ADT north of Armstrong Boulevard, and 399 ADT south of 173rd Avenue. Staff placed the speed trailer on-site in May of 2021 and found an 85th percentile speed of 28 mph.
Tiger Street is not currently included in the City’s Municipal State Aid Street (MSAS) system, which is composed of up to twenty-percent of City streets meeting certain criteria per the Minnesota Department of Transportation (MnDOT) Office of State Aid. In summary, a City street segment is eligible to be added to the MSAS system if it is functionally classified as a collector or arterial street, and if it directly connects to other county/municipal state aid highways/streets on both ends. Tiger Street currently functions as a collector street and connects to Armstrong Boulevard / County State Aid Highway (CSAH) 83 on the south end, and 173rd Avenue on the north end, which is included in the City’s MSAS system. Staff believes this segment of Tiger Street is a better candidate for the City’s MSAS system than some other existing MSAS segments, and will propose to add this segment of Tiger Street to the MSAS system as part of the overall MSAS system revisions that Staff is currently evaluating in response to development pattern changes, MnDOT State Aid rule revisions, and pending Highway 10 frontage road improvements, which have occurred since the City’s MSAS system was last officially revised in 2012. In order to allow this segment of Tiger Street to be added to the MSAS system in the future it must be reconstructed with 10-ton pavement design strength meeting MnDOT State Aid design standards. To achieve a 10-ton pavement design strength, the total pavement section depth, which includes the bituminous pavement and underlying aggregate base, must be increased from the City’s standard 5-ton pavement design of 7.5 inches (3.5-inches bituminous pavement plus 4-inches aggregate base) to 10-inches (4-inches bituminous pavement plus 6-inches aggregate base). However, since buried topsoil must be removed from under the existing pavement section in various areas, some project costs for strengthening the pavement will be reduced due to removing the need to import fill material to backfill voids when the buried topsoil is removed. Staff had estimated the overall project cost required to increase the pavement from a 5-ton design to a 10-ton design to be $42,000. Based on the favorable bid prices this cost is now estimated to be $28,000.
Municipal utilities do not exist in the project area and are not proposed to be extended to the project area or constructed as part of this project.
Stormwater runoff is directed into drainage ditches along both sides of Tiger Street. Runoff in the ditches is then conveyed through culverts under private driveways and intersecting streets before being discharged into low-lying areas generally north of Armstrong Boulevard. There are no known issues with stormwater management in the project area and no improvements to existing drainage ditches are proposed with this project.
On January 12, 2021 the Ramsey City Council adopted resolution # 21-009, ordering Staff to prepare plans and specifications for improvement project #21-02, Tiger Street Reconstruction. Staff prepared plans and specifications in-house as part of their normal duties.
On April 13, 2021 the Ramsey City Council adopted resolution #21-085, approving plans and specifications and authorizing advertisement for bids for Tiger Street Reconstruction, Improvements Project #21-02. Staff publicly opened bids on May 12, 2021 for the mentioned improvements.
The proposed improvements are designated as City Improvement Project #21-02, Tiger Street Reconstruction.
Notification:
Advertisements were published in the Anoka Union Herald and in Finance & Commerce on April 16 and April 23, 2021. Bids were also advertised on-line on Quest CDN.
Time Frame/Observations/Alternatives:
Observations/Alternatives:
Alternative #1 – Motion to adopt Resolution #21-139 accepting bids and awarding a construction contract for Tiger Street Reconstruction, Improvement Project #21-02, to North Valley, Inc. for the bid in the amount of $224,552.19.
Alternative #2 – Motion to deny adoption of Resolution #21-139 at this time.
Alternative #1 – Motion to adopt Resolution #21-139 accepting bids and awarding a construction contract for Tiger Street Reconstruction, Improvement Project #21-02, to North Valley, Inc. for the bid in the amount of $224,552.19.
Alternative #2 – Motion to deny adoption of Resolution #21-139 at this time.
Funding Source:
Bids were advertised in the Anoka Union Herald and in Finance and Commerce on April 16 and April 23, 2021. On May 12, 2021 a total of eleven (11) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
The bid of North Valley, Inc. of Nowthen, Minnesota, in the amount of $224,552.19 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 23-percent brings total project costs to $276,199.19.
Per the final plans and specifications, estimated construction costs were $302,770.50. After adding 23-percent for indirect costs for administrative, engineering, finance and legal costs, estimated project costs totaled $372,407.72.
The low bid is 26-percent less than the engineer’s estimate, primarily due to lower than estimated pavement removal and placement costs.
In light of the favorable bid prices the City has been receiving this spring, Staff plans to present a case at the first Council meeting in June to propose an additional 2021 pavement overlay project to ensure that all of funds collected for 2021 pavement management program projects will be spent.
Funding sources for these improvements includes Pavement Management Funds. No stormwater improvements are proposed with this project.
Bolton & Menk proposes to provide construction staking in a total not-to-exceed amount of $4,680. These costs are included in the 23-percent indirect costs. Staff feels these costs are reasonable based on the scope of the proposed improvements and required staking and recommends accepting the proposal, which is attached for reference.
City Staff proposes to administer and inspect construction.
Plans and specifications were prepared in-house as part of Staff’s normal duties.
Outside costs incurred to date as engineering indirect costs include:
| CONTRACTOR | TOTAL BID |
| North Valley, Inc. | $ 224,552.19 |
| Omann Brothers Paving, Inc. | $ 259,541.95 |
| Douglass-Kerr Underground, L.L.C. | $ 271,153.48 |
| GMH Asphalt Corporation | $ 271,361.05 |
| Meyer Contracting, Inc. | $ 271,663.49 |
| New Look Contracting, Inc. | $ 282,383.00 |
| Asphalt Surface Technologies Corp. | $ 282,627.79 |
| Bituminous Roadways, Inc. | $ 312,569.36 |
| Northwest | $ 323,919.83 |
| Forest Lake Contracting, Inc. | $ 330,463.00 |
| Engineer’s Estimate | $ 302,770.50 |
The bid of North Valley, Inc. of Nowthen, Minnesota, in the amount of $224,552.19 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 23-percent brings total project costs to $276,199.19.
Per the final plans and specifications, estimated construction costs were $302,770.50. After adding 23-percent for indirect costs for administrative, engineering, finance and legal costs, estimated project costs totaled $372,407.72.
The low bid is 26-percent less than the engineer’s estimate, primarily due to lower than estimated pavement removal and placement costs.
In light of the favorable bid prices the City has been receiving this spring, Staff plans to present a case at the first Council meeting in June to propose an additional 2021 pavement overlay project to ensure that all of funds collected for 2021 pavement management program projects will be spent.
Funding sources for these improvements includes Pavement Management Funds. No stormwater improvements are proposed with this project.
- Pavement Management Funds $276,199.19
- Total Project Costs $276,199.19
Bolton & Menk proposes to provide construction staking in a total not-to-exceed amount of $4,680. These costs are included in the 23-percent indirect costs. Staff feels these costs are reasonable based on the scope of the proposed improvements and required staking and recommends accepting the proposal, which is attached for reference.
City Staff proposes to administer and inspect construction.
Plans and specifications were prepared in-house as part of Staff’s normal duties.
Outside costs incurred to date as engineering indirect costs include:
- $4,564.00 for Chosen Valley Testing, Inc. to prepare the Geotechnical Exploration and Engineering Review
- $2,690.00 for Bolton & Menk, Inc. to collect topographic survey
Recommendation:
Staff recommends Alternative #1.
Outcome/Action:
Action:
Motion to adopt Resolution #21-139 accepting bids and awarding a construction contract for Tiger Street Reconstruction, Improvement Project #21-02, to North Valley, Inc. for the total bid in the amount of $224,552.19.
Motion to adopt Resolution #21-139 accepting bids and awarding a construction contract for Tiger Street Reconstruction, Improvement Project #21-02, to North Valley, Inc. for the total bid in the amount of $224,552.19.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 05/18/2021 04:24 PM |
| Kurt Ulrich | Kurt Ulrich | 05/20/2021 02:14 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 05/18/2021 07:45 AM
- Final Approval Date:
- 05/20/2021