Purpose:
The purpose of this case is to adopt Resolution #21-159 Ordering Plans and Specifications for Improvement Project #21-12; 2021 Additional Pavement Overlay Improvements.
 
Background:
The 2021 – 2030 Capital Improvement Program (CIP) included an estimated $1,878,700 in 2021 Pavement Management Program (PMP) projects, which include street reconstruction and pavement overlay improvements. These projects were proposed to be funded through the Pavement Management (PM) fund. After the City Council accepted bids and awarded contracts for all 2021 PMP projects included in the 2021 – 2030 CIP, a total of $1,313,831.08 is anticipated to be spent from PM funds. This means $564,868.92 of PM funds that were designated for 2021 PMP projects will remain unspent.
 
In past years, the City Council has directed Staff to fully utilized funds annually budgeted for necessary PMP projects. Staff therefore proposes to expend an additional estimated $672,000 on needed pavement overlay improvements in 2021 to ensure that all PM funds designated for 2021 PMP projects will be spent in 2021. Staff, therefore, proposes to overlay an additional 2.58 miles of streets segments in 2021 that are proposed as 2022 pavement overlay improvements in the 2021 – 2030 CIP. These street segments, which are shown on the attached project map and are further outlined in the attached street segment summary, were specifically selected since they are exhibiting pavement stripping issues. This will allow the City to address stripping concerns on these streets one year sooner than anticipated in the current CIP, reducing potential impacts to the underlying pavement structure and maximizing the favorable bidding environment.
 
Street segments proposed to receive additional bituminous pavement overlay improvements in 2021 are located in the following developments:

• Reilley Estates
• Reilley Estates 2nd
• Reilley Estates 3rd
• Sunfish Gateway Business Park
• Traprock Commons
• Wildlife Sanctuary 2nd
• Wildlife Sanctuary 3rd

 
The proposed improvements are designated as City Improvement Project #21-12, 2021 Additional Pavement Overlay Improvements.  

No notifications are required with this case.

Observations/Alternatives:
Alternative #1 - Motion to adopt Resolution #21-159 ordering plans and specifications for improvement project #21-12, 2021 Additional Pavement Overlay Improvements.

Alternative #2 - Motion to deny adoption of Resolution #21-159 at this time.

Funding for Improvement Project #21-12 is proposed to come from the Pavement Management (PM) and Stormwater Utility (SWU) funds. Staff estimates project costs at $672,000 based on 2021 unit bid prices received to date. Below is a breakout of estimated project costs per funding source.
 
Street Project Costs (PM)                = $ 641,000
Storm Sewer Project Costs (SWU)  = $   31,000
Total Estimated Project Costs          = $ 672,000
 
Sufficient funds exist in the PM fund to cover the additional $76,131.08 in PM funded project costs. The PM fund is projected to have a year-end fund balance of $1,613,653.37. 

Staff recommends adopting Resolution #21-159 ordering plans and specifications for improvement project #21-12, 2021 Additional Pavement Overlay Improvements.

Adopt Resolution #21-159 ordering plans and specifications for improvement project #21-12, 2021 Additional Pavement Overlay Improvements.