Adopt Resolution #21-180 Approving Plans and Specifications and Authorizing Advertisement for Bids for 2021 Additional Pavement Overlay Improvements, Improvement Project #21-12

Purpose:
The purpose of this case is to adopt Resolution #21-180 Approving Plans and Specifications and Authorizing Advertisement for Bids for 2021 Additional Pavement Overlay Improvements, Improvement Project #21-12.
 
Background:
The 2021 – 2030 Capital Improvement Program (CIP) included an estimated $1,878,700 in 2021 Pavement Management Program (PMP) projects, which include street reconstruction and pavement overlay improvements. These projects were proposed to be funded through the Pavement Management (PM) fund. After the City Council accepted bids and awarded contracts for all 2021 PMP projects included in the 2021 – 2030 CIP, a total of $1,313,831.08 is anticipated to be spent from PM funds. This means $564,868.92 of PM funds that were designated for 2021 PMP projects will remain unspent.
 
In past years, the City Council has directed Staff to fully utilize funds annually budgeted for necessary PMP projects. Staff therefore proposes to expend additional funds on needed pavement overlay improvements in 2021 to ensure all PM funds designated for 2021 PMP projects will be spent in 2021. Staff proposes to overlay an additional 2.58 miles of street segments in 2021 which are proposed as 2022 pavement overlay improvements in the 2021 – 2030 CIP. These street segments, which are shown on the attached project title sheet and are further outlined in the attached street segment summary, were specifically selected since they are exhibiting pavement stripping issues. This will allow the City to address stripping concerns on these streets one year sooner than anticipated in the current CIP, reducing potential impacts to the underlying pavement structure.
 
Street segments proposed to receive additional bituminous pavement overlay improvements in 2021 are located in the following developments:
 

• Reilley Estates
• Reilley Estates 2^nd
• Reilley Estates 3^rd
• Sunfish Gateway Business Park
• Traprock Commons
• Wildlife Sanctuary 2nd
• Wildlife Sanctuary 3rd

 
On June 8, 2021 the Ramsey City Council adopted resolution #21-159, ordering Staff to prepare plans and specifications for Improvement Project #21-12, 2021 Additional Pavement Overlay Improvements. Staff has prepared plans and specifications in-house, as part of their normal duties.
 
Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures that all bidders are bidding off the same set of plans, and that all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet from the plans showing the scope of the improvements. Plans are available upon request from the City Engineer.
 
The proposed improvements are designated as City Improvement Project #21-12, 2021 Additional Pavement Overlay Improvements.

If Council approves plans and specifications and authorizes advertising for bids, bids will be advertised on Friday June 25, and again on Friday July 2, both in the City’s official newspaper, the Anoka Union Herald, and in Finance & Commerce.

Motion to adopt Resolution #21-180 approving plans and specifications and authorizing advertisement for bids for 2021 Additional Pavement Overlay Improvements, Improvement Project #21-12. 

Funding for this improvement is proposed to come from the Pavement Management Fund, and Stormwater Utility Fund.
 
Staff has completed an estimate based on the final plans and anticipated 2021 construction costs, with a total estimated project cost of $694,000, which includes 14-percent indirect costs for administrative engineering, finance, and legal costs.

• Street Project Costs (Pavement Management Funds)  $671,000
• Storm Sewer Project Costs (Stormwater Funds)  $23,000
• Total Estimated Project Costs  $694,000

Staff recommends adopting Resolution #21-180 approving plans and specifications and authorizing advertisements for bids for 2021 Additional Pavement Overlay Improvements, Improvement Project #21-12.

Adopt Resolution #21-180 approving plans and specifications and authorizing advertisements for bids for 2021 Additional Pavement Overlay Improvements, Improvement Project #21-12.