5.15.
CC Regular Session
- Meeting Date:
- 08/24/2021
- Submitted For:
- Joe Feriancek
- By:
- Joe Feriancek, Engineering/Public Works
Information
Title
Adopt Resolution #21-240 Accepting Municipal Utility Testing Proposals for 2022 Pavement Management Program Projects
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #21-240 accepting municipal utility testing proposals for 2022 pavement management program projects.
Background:
On July 13, 2021 the Ramsey City Council adopted Resolution #21-194, ordering Staff to request proposals for televising the sanitary and storm sewers and leak testing the watermain for 2022 Pavement Management Program projects. The updated 2022 – 2031 10-Year Capital Improvement Plan (CIP) has not yet been approved by City Council, but to solicit bids this winter, Staff needs to begin designing the projects and preparing plans. Testing of existing municipal utilities, which includes sanitary sewer, storm sewer, and watermain, is standard practice when designing street reconstruction projects because newly paved streets in Ramsey are anticipated to have a 60-year life span, assuming proactive maintenance. Identifying damaged or failing municipal utilities under streets before they are reconstructed allows the required repair or replacement work to be completed as part of the street reconstruction project before the new pavement is placed, preventing costly pavement repairs after the fact.
Utilities testing consists of first cleaning sewer pipes with a water jetter, then using a camera to televise the inside of sewer pipes (sanitary and storm). While Public Works does have a water jetter and has cleaned sewer pipes in previous years in preparation for televising the pipes, they have had a hard time cleaning all sewer pipe segments in recent years in advance of televising due to conflicts with other work, requiring the televising work to be rescheduled on numerous occasions, resulting in delays and additional Staff hours spent coordinating this work. Staff therefore requests that all sewer pipe cleaning work be contracted out in 2022 to ensure that all sewer pipes are properly cleaned before televising and all necessary pipe repairs can be observed and completed before pavement management projects are completed.
Sound enhancing equipment is used to listen for leaks in watermain between hydrants and valves. Staff does not have the equipment needed to complete this work in-house.
Pipe Televising Quotes – Sanitary and Storm Sewer
Televising sewer pipes informs Staff of the conditions of the pipes, and locates existing damage, if present. This allows Staff to include the required repair or replacement work for any damaged pipes into the street reconstruction plans, which is more cost effective than doing repairs as standalone projects, or as change orders during the reconstruction project.
Staff requested proposals for each street reconstruction project from four contractors known to perform this work. Proposals for each project were received from two of the contractors, which are tabulated below.
Hydro-Klean, LLC submitted the lowest responsible quotes, based on the submitted quotes, Staff recommends accepting the proposals for Sunwood Drive & Waco Street and Wood Pond Hills 2nd – 5th televising from Hydro-Klean LLC at a total cost of $25,391.80.
The Contractor is required to complete their work within 45 working days of the notice to proceed issued by the City.
Leak Testing Quotes – Watermain
Leak testing watermain informs Staff of any leaks in the municipal watermain system within the project area. For the same reasons noted earlier, if a leak is discovered the repair work will be completed as part of the pavement management project.
Staff requested proposals for each street reconstruction project from the two contractors known to perform this work. Proposals for each project were received from only one of the contractors, which are tabulated below.
Water Conservation Services, Inc. submitted the lone quotes, which in Staff’s opinion are responsible and reasonable quotes. Based on the submitted quotes, Staff recommends accepting the proposals for Sunwood Drive & Waco Street and Wood Pond Hills 2nd – 5th water leak testing from Water Conservation Services Inc. at a total cost of $870.00.
The Contractor is required to complete their work within 30 working days of the notice to proceed issued by the City.
The purpose of this case is to adopt Resolution #21-240 accepting municipal utility testing proposals for 2022 pavement management program projects.
Background:
On July 13, 2021 the Ramsey City Council adopted Resolution #21-194, ordering Staff to request proposals for televising the sanitary and storm sewers and leak testing the watermain for 2022 Pavement Management Program projects. The updated 2022 – 2031 10-Year Capital Improvement Plan (CIP) has not yet been approved by City Council, but to solicit bids this winter, Staff needs to begin designing the projects and preparing plans. Testing of existing municipal utilities, which includes sanitary sewer, storm sewer, and watermain, is standard practice when designing street reconstruction projects because newly paved streets in Ramsey are anticipated to have a 60-year life span, assuming proactive maintenance. Identifying damaged or failing municipal utilities under streets before they are reconstructed allows the required repair or replacement work to be completed as part of the street reconstruction project before the new pavement is placed, preventing costly pavement repairs after the fact.
Utilities testing consists of first cleaning sewer pipes with a water jetter, then using a camera to televise the inside of sewer pipes (sanitary and storm). While Public Works does have a water jetter and has cleaned sewer pipes in previous years in preparation for televising the pipes, they have had a hard time cleaning all sewer pipe segments in recent years in advance of televising due to conflicts with other work, requiring the televising work to be rescheduled on numerous occasions, resulting in delays and additional Staff hours spent coordinating this work. Staff therefore requests that all sewer pipe cleaning work be contracted out in 2022 to ensure that all sewer pipes are properly cleaned before televising and all necessary pipe repairs can be observed and completed before pavement management projects are completed.
Sound enhancing equipment is used to listen for leaks in watermain between hydrants and valves. Staff does not have the equipment needed to complete this work in-house.
Pipe Televising Quotes – Sanitary and Storm Sewer
Televising sewer pipes informs Staff of the conditions of the pipes, and locates existing damage, if present. This allows Staff to include the required repair or replacement work for any damaged pipes into the street reconstruction plans, which is more cost effective than doing repairs as standalone projects, or as change orders during the reconstruction project.
Staff requested proposals for each street reconstruction project from four contractors known to perform this work. Proposals for each project were received from two of the contractors, which are tabulated below.
| CLEAN & TELEVISE SANITARY & STORM SEWER | ||
| Project | Hydro-Klean, LLC | American Environmental, LLC |
| Sunwood Drive & Waco Street Quote | $ 12,310.30 | $ 19,023.75 |
| Wood Pond Hills 2nd – 5th Quote | $ 13,081.50 | $ 20,032.25 |
The Contractor is required to complete their work within 45 working days of the notice to proceed issued by the City.
Leak Testing Quotes – Watermain
Leak testing watermain informs Staff of any leaks in the municipal watermain system within the project area. For the same reasons noted earlier, if a leak is discovered the repair work will be completed as part of the pavement management project.
Staff requested proposals for each street reconstruction project from the two contractors known to perform this work. Proposals for each project were received from only one of the contractors, which are tabulated below.
| Project | Water Conservation Services, Inc |
| Sunwood Drive & Waco Street Quote | $ 435.00 |
| Wood Pond Hills 2nd – 5th Quote | $ 435.00 |
Water Conservation Services, Inc. submitted the lone quotes, which in Staff’s opinion are responsible and reasonable quotes. Based on the submitted quotes, Staff recommends accepting the proposals for Sunwood Drive & Waco Street and Wood Pond Hills 2nd – 5th water leak testing from Water Conservation Services Inc. at a total cost of $870.00.
The Contractor is required to complete their work within 30 working days of the notice to proceed issued by the City.
Notification:
No notifications are required with this case.
Observations/Alternatives:
Motion to adopt Resolution #21-240 accepting municipal utility testing proposals for 2022 pavement management program projects.
Funding Source:
Funding for this work is proposed to come from the respective utility enterprise (Sewer, Stormwater Utility and Water) funds. If any utility repair or replacement work is required as a result of the testing, said work would be completed as part of the respective street reconstruction project and would be funded through the respective utility funds.
Recommendation:
Staff recommends adopting Resolution #21-240 accepting municipal utility testing proposals for 2022 pavement management program projects.
Action:
Adopt Resolution #21-240 accepting municipal utility testing proposals for 2022 pavement management program projects.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 08/19/2021 11:17 AM |
| Kurt Ulrich | Kurt Ulrich | 08/19/2021 02:26 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 08/16/2021 09:19 AM
- Final Approval Date:
- 08/19/2021