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6.2.
Regular Planning Commission
Meeting Date:
11/03/2011
By:
Tim Gladhill, Community Development

Title:

Consider Amendments to the Development Review Process

Background:

Part of the City Council's Strategic Goals is to refine the development review process to identify areas for improvement.  Staff has prepared several recommendations that fulfill several goals set to achieve an improved review process:
  • Make it easy to navigate the process
  • Provide sufficient information to understand requirements
  • Identify areas to improve timelines
  • Make better use of Development Review Meetings (prior to Planning Commission Meetings)
Attached are several documents that outline Staff's recommendations to improve the process.

Notification:

None required.

Observations:

Staff's recommendations are as follows:

Administrative Processes Already Implemented
  1. Restructure webpage to act as a Development Review Portal (in process)
    1. All resources stored here
  2. Set up planning@ci.ramsey.mn.us as a place to submit applications and plans (in process)
    1. Calendar used as tracking tool
  3. Applications (change over as of 1/1/12)
    1. Single application for all requests
    2. Separate packets as part of Development Review Manual
    3. Property Owner acknowledges certification of delinquent escrows
  4. Development Review Meetings (internal Staff meetings prior to PC)
    1. Now prepared as part of AgendaQuick
    2. Held one (1) week later
    3. All review comments due prior to the Development Review Meeting Agenda
      1. Submitted through the Review Comment Sheet
    4. Application materials and Review Comment Sheet routed through planning@ci.ramsey.mn.us
Additional Recommendations
  1. Create Development Review Manual
    1. See draft manual for specific information
  2. Supplemental Questionnaire/Matrix
    1. Filled out by Developer
    2. Speeds up review process
    3. Easily find required data
  3. Fee Calculator
  4. Planning Commission
    1. Implement CUP authorization previously discussed with City Council
    2. Identify other potential PC approvals
      1. Simple Lot Split
      2. Administrative Site Plat
  5. City Council
    1. Consider certain routine approvals on Consent Agenda
    2. Preliminary Plat and Final Plat approval on same evening
As a note on the Development Review Manual, this document is in the process of being completed.  Prior to completing the document for all applications, Staff wanted to get approval from the Planning Commission and City Council.  The intent of this draft is to illustrate the structure of the manual.

Funding Source:

Amendments are being processed as part of regular staff duties.

Staff Recommendation:

Staff recommends adopting the attached recommendations.

Committee Action:

Motion to recommend that the City Council adopt the attached recommendations related to the development review process.

Attachments

Form Review

Inbox Reviewed By Date
Chris Anderson Chris Anderson 10/14/2011 09:13 AM
Brian Hagen Tim Gladhill 10/17/2011 12:12 PM
Chris Anderson Chris Anderson 10/17/2011 01:51 PM
Brian Hagen JoAnn Shaw 10/24/2011 08:10 AM
Chris Anderson JoAnn Shaw 10/24/2011 08:11 AM
Brian Hagen Tim Gladhill 10/27/2011 11:29 AM
Brian Hagen Tim Gladhill 10/27/2011 11:29 AM
Form Started By:
Tim Gladhill
Started On:
10/12/2011 09:02 AM
Final Approval Date:
10/27/2011