Adopt Resolution #22-076 Approving Plans and Specifications and Authorizing Advertisements for Bids for 2022 Crack Seal Improvements, Improvement Project #22-08

Purpose:
The purpose of this case is to adopt Resolution #22-076 Approving Plans and Specifications and Authorizing Advertisements for Bids for 2022 Crack Seal Improvements, Improvement Project #22-08.
 
Background:
Crack seal improvements are completed annually, on between 10 and 23 miles of public street segments to cost-effectively maximize the life of the bituminous pavement.
 
Crack sealing protects pavement by preventing stormwater runoff from seeping through cracks in the pavement and joints between the pavement and concrete curb and gutter, and utility castings. Reducing future pavement damage due to wet subgrade soils, especially during freeze-thaw cycles.
 
The City’s current pavement maintenance schedule calls for public streets to be crack sealed the third, seventh, and fourteenth year following construction, reconstruction, and overlay improvements. However, while this is the typical maintenance schedule it is important to note that Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions.
 
A total of 10.37 miles of public street segments is proposed to receive crack seal improvements in 2022. These street segments were selected based on age, pavement maintenance history, and Pavement and Surface Evaluation Rating (PASER) values of 7 or higher.
 
Plans and specifications for the 2022 Crack Sealing Improvements were prepared in-house as part of Staff’s normal duties. A copy of the plans is attached to this case.
 
Preliminary Schedule Remaining

• Council Approves Plans and Specifications / Authorizes Ad for Bids
  • March 22, 2022
• Staff Receives Bids
  • April 18, 2022
• Council Awards Contract to the lowest responsible bidder
  • April 26, 2022
• Contractor begins construction
  • June 2022
• Contractor Completes Improvements
  • July 29, 2022

If Council approves plans and specifications and authorizes advertising for bids, bids will be advertised on Friday, March 25, and again on Friday, April, 2022, both in the City’s official newspaper, the Anoka Union Herald, and in Finance & Commerce.
 
Staff does not mail letter to property owners for crack seal improvements since the work occurs quickly and has little to no impact to the traveling public or abutting properties. Engineering Staff maintains a project webpage, which will be updated as new information is made available throughout the project.

Motion to adopt Resolution #22-076 Approving Plans and Specifications and Authorizing Advertisements for Bids for 2022 Crack Seal Improvements, Improvement Project #22-08.

Estimated project costs for the proposed 2022 Crack Seal Improvements total $141,600. This includes 14% indirect costs for administrative, engineering, legal and financing.
 
Staff anticipates bid prices for the 2022 crack seal improvements to be approximately 5 – 10 percent higher than 2021 bid prices.
 
The City annually budgets $200,000 for crack seal improvements. If bids are less than $200,000, Staff will recommend completing a pavement rejuvenation project to spend the remainder of the budgeted funds.

Staff recommends adopting Resolution #22-076 approving plans and specifications and authorizing advertisement for bids for 2022 Crack Seal Improvements, Improvement Project #22-08.

Adopt Resolution #22-076 approving plans and specifications and authorizing advertisement for bids for 2022 Crack Seal Improvements, Improvement Project #22-08.