7.5.
CC Regular Session
- Meeting Date:
- 05/10/2022
- Submitted For:
- Bruce Westby
- By:
- Joe Feriancek, Engineering/Public Works
Information
Title:
Adopt Resolution #22-105 Accepting Bids and Awarding Contract for 2022 Crack Seal Improvements, Improvement Project #22-08
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #22-105 Accepting Bids and Awarding Contract for 2022 Crack Seal Improvements, Improvement Project #22-08.
Background:
Crack seal improvements are completed annually on typically 10 to 23 miles of public street segments to cost-effectively maximize the life of the bituminous pavement.
Crack sealing protects pavement by preventing stormwater runoff from seeping through cracks in the pavement and joints between the pavement and concrete curb and gutter and utility castings to reduce pavement damage due to wet subgrade soils, especially during freeze-thaw cycles.
The City’s current pavement maintenance schedule calls for public streets to be crack sealed the third, seventh, and fourteenth year following construction, reconstruction, and overlay improvements. However, while this is the typical maintenance schedule it is important to note that Staff reviews the condition of all streets annually and adjusts the schedule of all pavement maintenance operations based on actual pavement conditions.
A total of 10.4 miles of public street segments are proposed to receive crack seal improvements in 2022. These street segments were selected based on age, pavement maintenance history, and Pavement and Surface Evaluation Rating (PASER) values of 7 or higher.
Plans and specifications for the 2022 Crack Sealing Improvements were prepared in-house as part of Staff’s normal duties. A copy of the plans is attached to this case.
Preliminary Schedule Remaining
The purpose of this case is to adopt Resolution #22-105 Accepting Bids and Awarding Contract for 2022 Crack Seal Improvements, Improvement Project #22-08.
Background:
Crack seal improvements are completed annually on typically 10 to 23 miles of public street segments to cost-effectively maximize the life of the bituminous pavement.
Crack sealing protects pavement by preventing stormwater runoff from seeping through cracks in the pavement and joints between the pavement and concrete curb and gutter and utility castings to reduce pavement damage due to wet subgrade soils, especially during freeze-thaw cycles.
The City’s current pavement maintenance schedule calls for public streets to be crack sealed the third, seventh, and fourteenth year following construction, reconstruction, and overlay improvements. However, while this is the typical maintenance schedule it is important to note that Staff reviews the condition of all streets annually and adjusts the schedule of all pavement maintenance operations based on actual pavement conditions.
A total of 10.4 miles of public street segments are proposed to receive crack seal improvements in 2022. These street segments were selected based on age, pavement maintenance history, and Pavement and Surface Evaluation Rating (PASER) values of 7 or higher.
Plans and specifications for the 2022 Crack Sealing Improvements were prepared in-house as part of Staff’s normal duties. A copy of the plans is attached to this case.
Preliminary Schedule Remaining
- Council awards Contract to the lowest responsible bidder
- May 10, 2022
- Contractor begins construction
- June 2022
- Contractor completes construction
- July 29, 2022
Notification:
Advertisements were published in the Anoka County Union Herald and in Finance and Commerce on April 1 and April 8, 2022. Bids were also advertised on-line on Quest CDN.
Staff does not mail letters to property owners for crack seal improvements since the work occurs quickly and has little to no impact to the traveling public or abutting properties, and because Staff rarely receives calls or questions from the public regarding crack seal projects. Engineering Staff maintains a project webpage, which will be updated as new information is made available throughout the project.
Staff does not mail letters to property owners for crack seal improvements since the work occurs quickly and has little to no impact to the traveling public or abutting properties, and because Staff rarely receives calls or questions from the public regarding crack seal projects. Engineering Staff maintains a project webpage, which will be updated as new information is made available throughout the project.
Time Frame/Observations/Alternatives:
Alternative #1 – Motion to adopt Resolution #22-105 accepting bids and awarding a construction contract for 2022 Crack Seal Improvements, Improvement Project #22-08, to Northwest Asphalt & Maintenance in the amount of $108,779.90.
Alternative #2 – Motion to deny adoption of Resolution #22-105 at this time.
Alternative #2 – Motion to deny adoption of Resolution #22-105 at this time.
Funding Source:
Bids were advertised in the Anoka County Union Herald and in Finance and Commerce on April 1 and April 8, 2022. On May 2, 2022, a total of five (5) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
The bid of Northwest Asphalt & Maintenance of Thief River Falls, Minnesota, in the amount of $108,779.90 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 14-percent for administrative, engineering, finance and legal costs brings total project costs to $124,009.09.
Per the final plans and specifications, estimated construction costs were $124,242.00. After adding 14-percent for indirect costs, estimated project costs total $141,635.88.
The low bid is 12.4-percent less than the engineer’s estimate.
The City annually budgets $200,000 for crack seal and pavement rejuvenator improvements. Staff recommends the remaining $75,990.91 of the budgeted funds be spent on a 2022 pavement rejuvenation project.
City Staff will administer and inspect construction.
Plans and specifications were prepared in-house as part of Staff’s normal duties.
| CONTRACTOR | TOTAL BID |
| Northwest Asphalt & Maintenance | $108,779.90 |
| Midwest Asphalt Maintenance LLC | $113,145.50 |
| National Industrial Maintenance | $152,476.70 |
| Asphalt Surface Technologies Corp. | $168,858.50 |
| Allied Blacktop Company | $269,840.00 |
| Engineer’s Estimate | $124,242.00 |
The bid of Northwest Asphalt & Maintenance of Thief River Falls, Minnesota, in the amount of $108,779.90 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 14-percent for administrative, engineering, finance and legal costs brings total project costs to $124,009.09.
Per the final plans and specifications, estimated construction costs were $124,242.00. After adding 14-percent for indirect costs, estimated project costs total $141,635.88.
The low bid is 12.4-percent less than the engineer’s estimate.
The City annually budgets $200,000 for crack seal and pavement rejuvenator improvements. Staff recommends the remaining $75,990.91 of the budgeted funds be spent on a 2022 pavement rejuvenation project.
City Staff will administer and inspect construction.
Plans and specifications were prepared in-house as part of Staff’s normal duties.
Recommendation:
Staff recommends Alternative #1.
Outcome/Action:
Motion to adopt Resolution #22-105 accepting bids and awarding a construction contract for 2022 Crack Seal Improvements, Improvement Project #22-08, to Northwest Asphalt & Maintenance in the amount of $108,779.90.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 05/03/2022 04:38 PM |
| Bruce Westby | Bruce Westby | 05/05/2022 07:25 AM |
| Kurt Ulrich | Kathy Schmitz | 05/05/2022 08:40 AM |
| Bruce Westby | Bruce Westby | 05/05/2022 10:24 AM |
| Kurt Ulrich | Kurt Ulrich | 05/05/2022 02:50 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 05/02/2022 07:55 AM
- Final Approval Date:
- 05/05/2022